Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6007004 with Groundwork 0, LLC, a piggyback off the City of Detroit Contract No. 6006678, for Network and Voice Maintenance Contract, for a total contract not-to-exceed amount of $390,000.00 and a term of (2) two years, (7) seven months and (4) four days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 17, 2025
Item No. 2025-51
Contract No.: 6007004
Contractor: Groundwork 0, LLC (DBB, DHB, DSB)
Address: 2000 Brush St., Ste. 262, Detroit, MI 48226
Contract Amount: $390,000.00
Contract Term: 4/1/25 - 11/04/27
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6007004
Network and Voice Maintenance Services
Groundwork 0, LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve DWSD Contract No. 6007004 with Groundwork 0, LLC, a piggyback off the City of Detroit Contract No. 6006678, for Network and Voice Maintenance Contract, for a total contract not-to-exceed amount of $390,000.00 and a term of (2) two years, (7) seven months and (4) four days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
The City of Detroit’s Information Technology Department (DoIT) entered into a contract with Groundwork 0, LLC to provide maintenance services for Network and Voice Equipment for all the City’s telecommunications in November 2024. DWSD shared in this contract and utilizes it to maintain and replace network and voice equipment that will cause operational interruptions if not addressed within a timely period or preventative maintenance approach. The network equipment is connected to the City’s AT&T managed services. The network will be supported and managed by DoIT in conjunction with infrastructure personnel at DWSD. As DWSD and DoIT share critical segments of a common network infrastructure, utilizing the same vendor has been effective and improves coordination on critical works to the network backbone, wireless infrastructure and voice services.
The DWSD Information Technology Department needs maintenance services for the network and phone system. These service contracts are a valuable way to keep costs and disruptions to a minimum while maximizing the system’s performance through timely preventative maintenance activities. With this service contract, Groundwork0 will schedule routine maintenance during off-peak hours, ensuring that the equipment is in good condition so that peak-hour failures are kept to a minimum.
PROCUREMENT METHOD
The City of Detroit’s existing contract with Groundwork 0 (Contract 6006678) was competitively solicited through a Request for Bids (RFB) #184944 for Network and Voice Equipment Maintenance. The contract was awarded to the lone bidder, Groundwork 0, LLC, and was approved by City Council on 11.19.24
DWSD Procurement confirmed that the vendor has agreed to the request to piggyback off the City’s contract and confirmed that the DWSD work will not significantly change, alter or remove from their ability to provide services to the City of Detroit.
This Contract was initiated through requisition 531036 which was approved by Budget on 2/17/25. Groundwork 0 clearances expire 11/12/25 and insurance is current. Vendor has current CRIO certifications as a Detroit Based Business (DBB), Detroit Headquartered Business (DHB) and Detroit Small Business (DSB). A formal contract document is being sent to the vendor for review and signature.
SUMMARY
A. Contract No.: 6007004
B. Contract Amount: $390,000.00
C. Contract Term: 4/01/2025 - 11/04/2027
D. Funding Source: O&M Funds
E. GL Strings:
5720-20168-483301-617400-000205-10790-0000-000000 - 38.2% Water
5820-20179-493301-617400-000226-15805-0000-000000 - 61.8% Sewer
F. Projected Fiscal Year (FY) Contract Expenditures:
FY 24-25: $130,000.00
FY 25-26: $130,000.00
FY 26-27: $130,000.00
This contract was presented to the BOWC Finance Committee on March 5, 2025. Per the DWSD Procurement Policy, no other approvals are required.