Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure contracts in an amount not to exceed $1,494,069.60 to:
-EJ Prescott, Inc. (contract #6002035, $390,850.00), -Zenner Performance Meters, Inc. (contract #6002036, $345,099.60), and -Badger Meter, Inc. (contract #6002037, $758,120.00), for various sizes of water meters and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of April 17, 2019
Item No. 19-00101
Amount: $1,494,069.60
Suppliers:
EJ Prescott, Inc.,
32 Prescott St., Gardiner, Maine 04345
Zenner Performance Meters, Inc.,
15280 Addison Rd., Ste 24, Addison, TX 75001
Badger Meters, Inc.,
4545 W. Brown Deer Rd., Milwaukee, WI 53223
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Purchase of Water Meters for interim supply while the DWSD (competitively solicited) long-term supply contract receives all levels of approvals.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to secure contracts in an amount not to exceed $1,494,069.60 to:
-EJ Prescott, Inc. (contract #6002035, $390,850.00),
-Zenner Performance Meters, Inc. (contract #6002036, $345,099.60), and
-Badger Meter, Inc. (contract #6002037, $758,120.00),
for various sizes of water meters and also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
DWSD is committed to providing our customers with correct and appropriate billing for water & sewer usage. This focus includes addressing under-registering water meters that are on average over 10yrs old and significantly beyond their operational life.
In 2018, DWSD’s Meter Operations division replaced 8,463 cold water meters of various sizes, to provide customers with the most accurate and efficient water usage meter reading as necessary for their respective service need. Each make and model, based on meter size, facility and service type, has qualities that fit certain service applications and must meet American Water Works Association standards and be compatible with the latest automatic meter-reading technology. For optimal solicitation, the meters were divided, based on size and quantity needed, into three groups, Groups A, B, and C.
JUSTIFICATION
DWSD's concentrated efforts to replace aging meters has left stock levels nearly depleted. Meter Operations division is requesting approval to enter into the contracts listed below for a term of one (1) year for the continued replacement of water meters throughout the City of Detroit. DWSD is finalizing a long-term contract for the continued purchase of meters over the next 4 years and our target is to place this before the BOWC in May 2019.
PROCUREMENT METHOD
On March 1, 2019, RFB 465794 was published on MITN (Michigan Intergovernmental Trade Network). The solicitation closed on March 14, 2019 at 3 p.m. Notified of this solicitation through MITN were 25 companies, resulting in five bids: Badger Meter, Inc., EJ Prescott, Inc., Metron-Farnier, Wesco Distribution, and Zenner Performance Meters, Inc.
The solicitation contained 15 water meter sizes. The Procurement Department awarded this solicitation by meter size based on lowest price.
DETAILS
Funding Source: Capital Improvement Projects (CIP) - Water
GL String(s): 5721 20244 487711 645210 003461 30129
Contract Start Date: upon BOWC approval, tentatively, May 2019
Contract End Date: April 2020
Total Contract Amounts: $1,494,069.60