Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6008029 with CDW Government, LLC utilizing the MiDeal Cooperative Contract #MA071B6600110C, for the purchase of standardized and as-needed technology commodities and services; for a total contract amount not-to-exceed $731,550.00 and a term of 1 year and 9 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 21, 2026
Item No. 2026-207
Contract No.: 6008029
Contractor: CDW Government LLC
Address: 230 N. Milwaukee Ave., Vernon Hills, IL 60061
Contract Amount: $731,550.00
Contract Term: 11/1/26 - 7/31/28
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Contract No. 6008029
For standardized and as needed technology commodities and services
CDW Government LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve DWSD Contract 6008029 with CDW Government, LLC utilizing the MiDeal Cooperative Contract #MA071B6600110C, for the purchase of standardized and as-needed technology commodities and services; for a total contract amount not-to-exceed $731,550.00 and a term of 1 year and 9 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
The DWSD IT Department is responsible for the purchase, installation and maintenance of all technology equipment and software used by DWSD. To help manage this, IT requested a cooperative purchase arrangement. Using the cooperative contract allows access to a vast catalog of items while obtaining discounted rates on as-needed general purpose commercial technology equipment, software and services, to support DWSD’s technology needs and requirements.
DWSD IT has a recurring and ongoing need for equipment, software, hardware, licensing and support. DWSD IT previously utilized this cooperative contract under Contract 6002342. The Contract expired 7/31/26 and had two amendments.
Instead of requesting a third amendment to extend the contract to align with the MiDeal Cooperative, the DWSD IT department is establishing a new contract using the same MiDeal Cooperative.
PROCUREMENT METHOD
The DWSD Procurement Policy allows for participation in cooperative purchasing agreements from other public purchasing consortiums of competitively solicited contracts. The State of Michigan issued a Request for Proposals (RFP) MA071B6600110C for IT commodities, software, hardware, licenses support and related services. The contract expires July 31, 2028
The DWSD Procurement Policy requires that Detroit Based Businesses (DBB) and Detroit Resident Businesses (DRB) be provided an exclusive opportunity to submit a bid that is equal to or less than the cost of the cooperative purchase price, provided the DBB or DRB will meet or exceed all terms and conditions of the original cooperative contract. To ensure compliance, DWSD Procurement issued an Invitation to Respond (ITR) on MITN on August 17, 2026, which required an intent to respond due on August 24, 2026. Six vendor bid intents were submitted. The ITR closed on August 31, 2026, and yielded zero responses.
CDW Government LLC clearances expire on 7/8/27 and a formal contract document has been sent to the contractor for signature.
SUMMARY
A. Contract No.: 6008029
B. Contractor: CDW Government LLC
C. Contract Term: 11/1/26 - 7/31/28
D. Contract Amount: $731,550.00
E. Funding Source: O & M Funds
F. Projected Fiscal Year (FY) Expenditures: FY 26-27: $331,550.00
FY 27-28: $400,000.00
G. GL Strings:
5720-20168-483301-622302-000000-00000-0000-000000 - 47% Water
5820-20179-493301-622302-000000-00000-0000-000000 - 53% Sewer
This proposed contract was presented to the DWSD Finance Committee on October 7, 2026. Per the DWSD Procurement Policy, no further approvals are required.