Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006752 with Santoro, Inc., to provide as-needed Collision and Repair Services for Heavy-Duty Trucks, Tractors and Trailers, for a total contract amount not-to-exceed $500,000.00 and a term of (5) five years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of November 20, 2024
Item No.: 2024-223
Contract No.: 6006752
Contractor: Santoro, Inc., 15232 Harper, Detroit, MI 48224
Total Contract Amount: $500,000.00
Contract Term: 11/21/24 - 11/20/29 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6006752
Provide as-needed Body and Frame parts, repairs, and maintenance services for DWSD owned heavy-duty trucks, tractors, and trailers
Santoro, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006752 with Santoro, Inc., to provide as-needed Collision and Repair Services for Heavy-Duty Trucks, Tractors and Trailers, for a total contract amount not-to-exceed $500,000.00 and a term of (5) five years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Fleet Division is responsible for the maintenance and repair of all DWSD owned heavy-duty trucks, tractors, and trailers to ensure they are operational and safe for use. Although much of the maintenance is performed in-house, occasionally it is necessary to have vehicles and equipment sent out for repairs. This requires parts, repair, and maintenance services on an as-needed basis to keep the equipment in good working order. Without this contract the Fleet Department’s ability to maintain our heavy-duty trucks, tractors, and trailers will be difficult, therefore impacting DWSD’s high level of service to our customers.
PROCUREMENT METHOD - Single Bid Response
This contract was competitively solicited through a Request to Bid (RFB) #522811 and was advertised on the Michigan Intergovernmental Trade Network (MITN) website for 29 calendar days. MITN published this opportunity to 407 suppliers, 13 suppliers downloaded the bid package which generated no responsive, responsible bidders. Due to no bids being received, the solicitation was extended an additional 11 calendar days which generated 1 responsive, responsible bidder, Santoro, Inc.
Based on the information above, it is recommended that the contract be awarded to the single responsive and responsible bidder, Santoro, Inc.
Santoro, Inc. has valid clearances which expire on 10/24/25. A formal contract document will be routed for signature.
SUMMARY
A. Contract No: 6006752
B. Contractor: Santoro, Inc.
C. Contract Term: 11/21/24 - 11/20/29
D. Total Contract Amount: $500,000.00
E. Projected FY Expenditures: FY25/26 - $100,000.00
FY26/27 - $100,000.00
FY27/28 - $100,000.00
FY28/29 - $100,000.00
FY29/30 - $100,000.00
F. Funding Source: O&M Funds
G. GL String:
5720-20167-482422-617900-000209-10731-0000-000000 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000 49.5% Sewer
Per the DWSD Procurement Policy, Mayoral Review approval will also be obtained.