Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3068240 with Jefferson Chevrolet Company for the purchase of six (6) 2024 Chevrolet Express 3500 AWD Cargo Vans, for a total purchase not-to-exceed amount of $294,003.90. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 20, 2023
Item No.: 2023-199
Purchase Order No.: 3068240
Contractor: Jefferson Chevrolet Company, 2130 East Jefferson Ave., Detroit, MI 48207
Contract Amount: $294,003.90
Contract Term: One-Time Purchase
Delivery Time Frame: 6 months - 1 year after SPO has been received.
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Purchase Order No. 3068240
Six (6) 2024 Chevrolet Express 3500 AWD Cargo Vans
Jefferson Chevrolet Company
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3068240 with Jefferson Chevrolet Company for the purchase of six (6) 2024 Chevrolet Express 3500 AWD Cargo Vans, for a total purchase not-to-exceed amount of $294,003.90. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Detroit Water and Sewerage Department (DWSD) Fleet Operations have requested the purchase of six (6) 2024 Chevrolet Express 3500 AWD Cargo Vans to replace units found to be unrepairable due to the age of the units and the cost of repairs which will be greater than the value of the unit.
The purchase of the new six 2024 Chevrolet Express 3500 AWD Cargo Vans is part of the five-year Capital Improvement Purchase (CIP).
PROCUREMENT METHOD
This purchase order was competitively solicited per RFB #508012 on July 10,2023 with a closing date of August 4, 2023, through the Michigan Intergovernmental Trade Network website for 27 calendar days. The RFB was solicited to 117 suppliers, and 2 courtesy emails were sent, 12 suppliers viewed the bid package which generated 1 responsive, responsible bidder Jefferson Chevrolet Company and 1 responsive, non-responsible bidder Feldman Ford, LLC.
|
Bidder |
Bid Price |
DBB or DRB Credit |
Equalized Credit |
Equalized Bid Price |
|
Jefferson Chevrolet Company |
$294,003.90 |
N/A |
$0 |
$294,003.90 |
|
Feldman Ford, LLC |
$377,874.00 |
N/A |
$0 |
$377,874.00 |
Due to the low number of bids received a Statement of No Bid was sent to 2 suppliers that downloaded the bid package:
• Bob Maxey Ford - No response received.
• Lafontaine Automotive Group - Product schedule will not permit supplier to perform. Unable to order these vans from manufacturer at this time.
Based on the information above, it is recommended that the purchase order be awarded to the responsive and responsible bidder, Jefferson Chevrolet Company.
Jefferson Chevrolet Company clearances expire 4/3/24 and a formal contract document is not required.
SUMMARY
A. Contractor: Jefferson Chevrolet Company
B. Purchase Order No.: 3068240
C. Term: One-Time Purchase
D. Purchase Order Amount: $294,003.90
E. Funding Source: CIP Funds
F. GL String:
5721-20244-487711-644600-004104-30129-0000-000000 - 50%
5821-20243-497711-644600-004105-30129-0000-000000 - 50%
This proposed purchase order was presented to the BOWC Finance Subcommittee on September 6, 2023. Per DWSD’s Procurement Policy, no additional approvals are required.