Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007384, with HydroCorp LLC, for Cross Connection Compliance Services, for a total contract amount not-to-exceed $8,998,890.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of September 17, 2025
Item No. 2025-204
Contract No.: 6007384
Contractor: HydroCorp LLC
Address: 5700 Crooks Road, Suite 100, Troy, MI 48098
Contract Amount: $8,998,890.00
Tentative Contract Term: 10/1/25 - 9/30/30 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6007384
Cross Connection Compliance Services
HydroCorp LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007384 with HydroCorp LLC for Cross Connection Compliance Services, for a total contract amount not-to-exceed $8,998,890.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION - Single Bid
The Detroit Water and Sewerage Department (DWSD) is responsible for supplying potable water to its' customers; in the exercise of this responsibility, DWSD must implement, administer, and maintain an ongoing backflow prevention and cross-connection control program. The program is designed to prevent backflow into the water system; protect public water systems from the hazards originating on the premises of customers, such as the interface between water systems and fire prevention/control systems and protect public water systems from temporary connections that may impair or alter the water. The City of Detroit Water and Sewerage Department has approximately 211,404 Residential Accounts, 20,859 Commercial Accounts and 3481 Industrial Accounts and requires services specializing in municipal water system cross-connection control programs to expand and continue the City's implementation of its' cross-connection control program.
Services that are rendered for this program need to be in accordance with sound and customarily accepted professional practices and industry standards by professional, managerial, and administrative personnel. Scope includes review and revision of the existing Cross-Connection Control Plan specific to the City of Detroit as required by Michigan Department of Environment, Great Lakes, and Energy (EGLE). Update plan and as necessary to include code adaptation, references, program intent, standard operational procedures, all program and notice documentation, reporting procedures (daily, monthly, and annually), backflow prevention devices, detailed installation schematics, piping identification, and reference standards.
PROJECT OBJECTIVES
Annually, complete a minimum of 21,000 initial inspections, compliance inspections, and re-inspections at individual residential properties located within the City of Detroit, served by the public water supply for cross- connections. Inspections will be conducted on the property's exterior and interior. Cross-Connection Control Inspections, Compliance Inspections, and Re- Inspections of facilities within the city using the containment and isolation review approach as supported by the Michigan Department of Environment, Great Lakes, and Energy (EGLE). Unless otherwise specified, all inspections will be of the entire potable water system.
a. All existing backflow prevention devices (i.e., testable, and non-testable) must be inspected, inventoried, and documented.
b. Generate all program notifications for users failing initial inspections and re- inspections, informing them of installation and testing requirements.
c. Perform re-inspection for each non-compliant location upon notification of completion of compliance requirements. All compliance inspections will be scheduled and completed as required
d. Deliver an annual report that includes a program summary, a copy of the annual EGLE report, a detailed listing of all inspection locations, an individual listing of those facilities in or not in compliance, inspections completed, sites never inspected, and notifications sent. The report shall be submitted no later than the 30th day of January of each year and shall be provided in digital and hard copy format
PROCUREMENT METHOD - Single Bid
This procurement was competitively solicited through a Request for Proposals (RFP) per Requisition 533210, which was approved by Budget on 7/3/25. The RFP was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 34 calendar days (5/9/25-6/12/25). MITN published this opportunity to 902 companies, and 42 firms downloaded the bid package. In addition to posting on MITN, Procurement sent email notices to approximately 72 firms. Additional vendor outreach was performed by DWSD staff in an attempt to connect with firms that have not done business with DWSD in the past to expand the DWSD vendor pool. One proposal was received.
A pre-bid conference was hosted on 5/20/25. Two (2) vendors attended. DWSD Procurement emailed no-bid statements to six (6) vendors that downloaded the full bid package and are awaiting their responses.
The Engineer's Estimate for this work is $7,600,000.00.
Bidder
Total Bid Price
Equal. Applied
Equal. Credit
Equal. Bid Total
HydroCorp LLC
$8,998,890.00
$0
$0
$8,998,890.00
The proposal from HydroCorp LLC was evaluated by Procurement to be both responsive and responsible. The proposal was then evaluated on a pass/fail basis on the RFP's evaluation criteria: Work Plan and Organization, Ability to Perform Work, and Pricing. HydroCorp's proposal passed each criteria. Subsequent negotiations for pricing, and terms and conditions were successful.
Therefore, it is recommended that HydroCorp LLC be awarded the contract resulting from the RFP 533210 for Cross Connection Compliance Services in the amount of $8,998,890.00 and a five (5) year term. The bid tab, responsiveness evaluation, and bid was sent to the Engineering Division.
HydroCorp LLC's clearances expire on 2/7/26. A formal contract document will be sent to the vendor for signature, and it is anticipated being signed prior to the board meeting.
SUMMARY
A. Contract No.: 6007384
B. Contractor: HydroCorp LLC
C. Tentative Contract Term: 10/1/25 - 9/30/30 (5 years)
D. Contract Amount: $8,998,890.00
E. Anticipated FY Breakdown: FY 25 - 26: $830,000.00
FY 26 - 27: $1,750,000.00
FY 27 - 28: $1,800,000.00
FY 28 - 29: $1,850,000.00
FY 29 - 30: $1,900,000.00
FY 30 - 31: $868,890.00
F. Funding Source: I&E and O&M Funds
G. GL String: 5720-20167-482431-617900-000209-10680-0000-000000 - 100% Water
This proposed contract was presented to the BOWC Finance Committee on September 3, 2024. Per DWSD procurement protocol, Mayoral Review will also be obtained.