Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007473 (DWS-975A) with Major Contracting Group, Inc. for Green Stormwater Infrastructure Softscape Maintenance in the City of Detroit; for a total contract not-to-exceed amount of $2,934,000.00 and a term of four (4) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 15, 2025
Item No. 2025-234
Contract No. 6007473 (DWS-975A)
Contractor: Major Contracting Group, Inc. (DHB)
Address: 12222 Greenfield Road, Detroit, MI 48227
Contract Amount: $2,934,000.00
Contract Term (Tentative): 11/1/25 - 10/31/2029 (Four Years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6007473 (DWS-975A)
Green Stormwater Infrastructure Softscape Maintenance in the City of Detroit
Major Contracting Group, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007473 (DWS-975A) with Major Contracting Group, Inc. for Green Stormwater Infrastructure Softscape Maintenance in the City of Detroit; for a total contract not-to-exceed amount of $2,934,000.00 and a term of four (4) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
This proposed contract will replace the Green Stormwater Infrastructure (GSI) Vegetation Management portion of DWSD’s Contract No. 6005483 (Project No. DWS-967) as part of DWSD’s ongoing GSI maintenance program. The work consists of watering, weeding, mulching, application of herbicide, replanting, soft grading, and any other requisite maintenance and repair tasks for the vegetated portions of DWSD’s GSI projects as needed throughout the City of Detroit.
Proposed Contract No. 6007473 for Project No. DWS-975A will allow DWSD to continue its GSI maintenance program for its bioretention assets throughout the City of Detroit on an as-needed basis to ensure that the GSI practices continue to manage stormwater effectively and provide greenspace and beautification to neighborhoods across Detroit.
PROJECT OBJECTIVES / COSTS
The work consists of furnishing all material, equipment and labor necessary to perform maintenance, and/or irrigation of green stormwater infrastructure projects for the City of Detroit Water and Sewerage Department. The work includes furnishing and placing of topsoil in a surface course on suitable prepared base and filling of depressions (such as settled in bioretention area) in the vegetated areas; furnishing and sowing with seed on prepared bed; furnishing and installing approved fertilizer; furnishing, laying, and anchoring mulch material as needed; maintaining each location as required to establish and maintain fully functional green stormwater infrastructure systems by inspecting and performing maintenance tasks as needed including but not limited to: mowing, resodding/reseeding, trimming plants, plus pruning dead and broken branches, removal of invasive plants by hand-weeding, removal, replacement or redistribution of mulch, watering the vegetation areas as required, application of herbicide as needed. The work shall also include removal and proper disposal of litter and debris, removal of debris from overflow structure and refill with aggregate, repair of erosion, placement of concrete apron rocks back to correct location at inlet scour protection, etc. The work will be located at Green Stormwater infrastructure project sites throughout the City.
The Contractor shall provide all labor, transportation, supervision, and other items including, but not limited to a transportable reservoir, water pumps, hoses, watering wands, tools for accessing fire hydrants, if permitted, and clean water needed to do the irrigation work as directed.
The contract costs are as follows:
|
Contract Price |
$ 2,684,000.00 |
|
Provisional Allowance |
$ 250,000.00 |
|
|
|
|
Total Contract Price |
$2,934,000.00 |
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Bids (RFB) per Requisition 534142, which was fully approved on 7/7/25. The first publishing of this bid only yielded one bid. The first solicitation was rejected and rebid. The second RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 34 calendar days (7/31/25-9/3/25). MITN published this opportunity to 1,111 companies and 49 firms downloaded the bid package. In addition to posting on MITN, Procurement sent email notices to approximately 90 firms. Additional vendor outreach was performed by DWSD staff to connect with firms that have not done business with DWSD in the past to expand the DWSD vendor pool.
The Engineer’s Estimate for this work is $2,200,000.00. Two (2) bids were received:
|
Bidder |
Total Bid Price |
Equal. Applied |
Equal. Credit |
Equal. Bid Total |
|
Major Contracting Group. |
$2,934,000.00 |
DHB |
$29,340.00 |
$2,904,660.00 |
|
WCI Contractors |
$3,688,425.00 |
DHB/DBSB |
$73,768.50 |
$3,614,656.50 |
As the apparent low bidder, Major’s bid was evaluated first. Major’s bid included all required information and was deemed responsive and responsible. Therefore, it is recommended that Major Contracting Group, Inc. be awarded the contract resulting from the RFB for DWS-975A in the amount of $2,934,000.00 and for a term of four (4) years. The bid tab, responsiveness evaluation, and the two bids were sent to the Construction and Engineering Division.
Major Contracting Group Inc. is a Detroit Headquartered Business, and their clearances expire on 6/10/26. A formal contract document will be sent to the vendor for review and signature.
SUMMARY
A. Contract No.: 6007473 (DWS-975A)
B. Contractor: Major Contracting Group, Inc.
C. Contract Term (Tentative): 11/1/25-10/31/29 (Four Years)
D. Contract Amount: $2,934,000.00
E. Anticipated FY Breakdown: FY 25-26: $850,000.00
FY 26-27: $694,667.00
FY 27-28: $694,667.00
FY 28-29: $694,666.00
F. Funding Source: O&M
G. GL String: 5820-20178-492223-617900-000230-15811-0000-000000
- 100% Sewer
This proposed contract was presented to the BOWC Finance Committee on October 1, 2025. Per DWSD procurement protocol, Mayoral Review will also be obtained.