Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004748 for Patch Material, Bituminous: CP-5 Modified delivered in minimum of 40 Ton Truckloads with Cadillac Asphalt for a total contract amount not-to-exceed $270,000 and a term of one (1) year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October19, 2022
Item No.: 22-0940
Contract No.: 6004748
Contractor: Cadillac Asphalt (DBB), 670 South Dix, Detroit, MI 48217
Contract Amount: $270,000
Contact Term: 11/1/22-10/31/23 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6004748
Patch Material
Cadillac Asphalt
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004748 for Patch Material, Bituminous: CP-5 Modified delivered in minimum of 40 Ton Truckloads with Cadillac Asphalt for a total contract amount not-to-exceed $270,000 and a term of one (1) year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Central Warehouse and West Yard’s function is to receive, stock, store and issue materials to various DWSD Departments to support the work of Field Services, Maintenance, Repair, and Operations. Patch material is essential for completion of many DWSD projects. Cold patch (specification #CP-5) is used year around to patch excavation holes on streets and sidewalks made by DWSD during repairs of water and sewer assets and similar service work orders. To support its work, DWSD’s Materials Management team maintains a readily available supply at both the CSF and West Yard warehouses. Cold patch is bid out annually due to the volatile pricing of the petroleum based product. This contract will assure that operations will run smoothly and to replenish stock preventing emergency spot buys and possible work stoppages.
PROCUREMENT METHOD
This contract was procured through a Request for Bids (RFB) #489443 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 91 companies and 11 firms downloaded the bid package. Two bids were received, and Cadillac Asphalt was the lowest equalized, responsible and responsive bidder.
|
Bidder |
Bid Total |
Equalization |
Equal. Credits Applied |
Equalized Total |
|
Ajax Paving |
$276,000 |
None |
None |
$276,000 |
|
Cadillac Asphalt |
$270,000 |
DBB - 2% |
($5,400) |
$264,600 |
Cadillac Asphalt clearances expire 4/21/23, and a formal contract document is not required. Per DWSD procurement protocol, no further approvals are required.
SUMMARY
A. Contract No: 6004748
B. Contract Term: 11/1/22 - 10/31/23 (1 year)
C. Contract Amount: $270,000
D. Anticipated FY Spend: FY 22-23: $180,000
FY 23-24: $90,000
E. Funding Source: O&M Funds
F. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on October 5, 2022. Per DWSD procurement protocol, no additional approvals are required.