Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005257 with Ferguson Waterworks for Coupling Transitions for a total contract amount not-to-exceed $306,308.00 and a term of 2 years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 17, 2023
Item No.: 2023-116
Contract No.: 6005257
Contractor: Ferguson Waterworks
Address: 24425 Schoenherr Rd., Warren, MI 48089
Contract Amount: $306,308.00
Contact Term: 5/22/23 - 5/21/25 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005257
Transition Couplings
Ferguson Waterworks
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005257 with Ferguson Waterworks for Coupling Transitions for a total contract amount not-to-exceed $306,308.00 and a term of 2 years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Central Warehouse is responsible for stocking various sizes and types of transition couplings. Couplings provide a simple and economical way of joining two pipes that may be similar in size and type and the connection of different diameter piping without disassembling or adapting end rings. This contract will allow for the as-needed purchase of various sizes and types of transition couplings to maintain stock levels at DWSD’s Warehouses to support DWSD crews and prevent emergency spot buys.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #505053 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 52 companies and 17 firms downloaded the bid package.
Five bids were received. Evaluation of the bids was based on the lowest unit pricing. See attached bid tad received from the following vendors:
• Etna Supply Company LLC
• Ferguson Waterworks
• T & N Services Inc.
• Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co. (DBB)s
• EJ USA Inc
Etna Supply Company LLC was the apparent low bidder but noted in their bid submission they are unable to hold pricing for the term of the contract and thus was deemed non-responsive. Ferguson Waterworks bid was evaluated next and found to be both responsive and responsible. DWSD recommends the contract be awarded to Ferguson Waterworks. Their clearances expire 8/3/23.
A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply for the purchase of these goods.
SUMMARY
A. Company Ferguson Waterworks
B. Contract No: 6005257
C. Contract Term: 5/22/23 - 5/21/25 (2 years)
D. Initial Contract Amount: $306,308.00
E. Anticipated FY Spend: FY 22-23: $12,762.83
FY 23-24: $153,154.00
FY 24-25: $140,391.17
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Committee on May 3, 2023. Per DWSD procurement protocol, no other approvals are required.