Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006782 with Secure Door LLC; to provide Pedestrian Door Maintenance and Repair Services, for a total contract amount not-to-exceed amount of $625,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of November 20, 2024
Item No.: 2024 - 227
Contract No: 6006782
Contractor: Secure Door LLC
Contractor Address: 75 Lafayette, Mt. Clemens, MI, 48043
Contract Total Amount: $625,000.00
Contract Term (Tentative): 12/1/2024-11/30/2029 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6006782
Pedestrian Maintenance and Repair Services
Secure Door LLC
MOTION
Upon the recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, the Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006782 with Secure Door LLC: to provide Pedestrian Door Maintenance and Repair Services, for a total contract not-to-exceed amount of $625,000.00 and a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The City of Detroit, Water and Sewage Department (DWSD) has 5 site facilities that require regular maintenance and as needed repairs and/or replacement. Between the five locations, there are approximately 350 Pedestrian Doors which may be serviced under this contract.
The Facility Operations Division has requested support of contractual services to perform Corrective and Preventive Maintenance, Inspections, and Repair Services on all Commercial/Industrial & Pedestrian Doors at DWSD facilities.
This contract is necessary for the safety and welfare of our staff as well as the benefit of creating an energy efficient work environment. The maintenance and as needed repairs/replacement of Pedestrian Doors will help the organization avoid and/or minimize MIOSHA violations, staff safety concerns.
PROCUREMENT METHOD - Single Bid Response
This Contract was initiated through requisition #520633 which was approved by Budget on 7/2/2024. DWSD Procurement procured through a Request for Bids (RFB) 520633 and it was advertised on the Michigan Inter-Governmental Trade Network (MITN) for 39 calendar days. MITN published the opportunity to 492 companies subscribing to the relevant NIGP code(s). The RFB was downloaded by 20 firms, and 1 bid was received. No bid statements were sent out for feedback. One respondent indicated they were unable to meet all the specifications for the work to be performed.
Based on the information above, it is recommended that the Contract be awarded to the single responsive and responsible bidder, Secure Door LLC.
Secure Door LLC insurance is valid, and clearances expire 1/31/2025. A formal contract document is being routed for signatures.
SUMMARY
A. Contract No.: 6006782
B. Contractor: Secure Door LLC
C. Contract Term (Tentative): 12/1/2024-11/30/2029
D. Contract Amount: $625,000.00
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482421-622400-000209-10743-0000-000000 - 47.1% Water
5820-20178-492421-622400-000230-15962-0000-000000 - 52.9 % Sewer
G. Projected Fiscal Year (FY) Contract Expenditures:
FY 24-25: $125,000
FY 25-26: $125,000
FY 26-27: $125,000
FY 27-28: $125,000
FY 28-29: $125,000
Per DWSD procurement protocol, Mayoral Review approval will also be obtained.