Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006578 with Edward C Levy Detroit Group dba Edw. C. Levy Co., for Aggregate Slag, for a total contract not-to-exceed amount of $121,732.00 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 18, 2024
Item No.: 2024 - 174
Contract No: 6006578
Contractor: Edward C Levy Detroit Group dba Edw. C. Levy Co.
Contractor Address: 9300 Dix Ave., Dearborn, MI 48120
Contract Total Amount: $121,732.00
Contract Term: 9/23/24 - 9/22/26
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6006578
For Aggregate Slag
Edward C Levy Detroit Group dba Edw. C. Levy Co.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006578 with Edward C Levy Detroit Group dba Edw. C. Levy Co., for Aggregate Slag, for a total contract not-to-exceed amount of $121,732.00 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Aggregate Slag is essential for repairing water service connections for DWSD customers. It is used as a filler to properly complete repair work that requires excavation from the DWSD Maintenance and Repair Division. Material will be delivered and stored at both DWSD warehouse locations: Central Service Facility, 6425 Huber and West Yard Facility, 13401 W. Outer Drive. This is a critical inventory item, and this contract will serve to replenish stock levels preventing emergency spot buys and possible work stoppage
PROCUREMENT METHOD
The contract was initiated via Requisition #523335 and was approved by Budget on 7/24/2024. It was competitively solicited as RFB #523335 - Aggregate Slag on the Michigan Inter-Governmental Trade Network (MITN) website from 7/31/24 - 8/21/24 (22 days). MITN published this opportunity to 87 companies subscribing to the relevant NIGP codes(s) and 13 firms downloaded the RFB package. This solicitation yielded three (3) responsive, responsible bidders.
See Price Summary:
As the lowest apparent bidder, Edw. C. Levy Co. bid was evaluated and determined to be both responsive and responsible. Their clearances are currently pending approval. Per DWSD procurement protocol, no additional approvals are needed, and a formal contract document is not required as the Standard Terms & Conditions apply.
SUMMARY
A. Contract No. 6006578
B. Contractor: Edward C Levy Detroit Group dba Edw. C. Levy Co.
C. Contract Term: 9/23/24 - 9/22/26
D. Contract Amount: $121,732.00
E. Funding Source: O&M Funds
G. GL Strings:
5720-00000-000000-150100-000000-00000-0000-000000 - 100 % Water
H. Projected Fiscal Year (FY) Contract Expenditures:
FY 22-23: $ 45,649.50
FY 23-24: $ 60,866.00
FY 24-25: $ 15,216.50
This proposed contract was presented to the BOWC Finance Committee on September 4, 2024. Per DWSD procurement protocol, no additional approvals are required.