Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Sole Source Contract 6004609 to provide parts and/or repair services for Industrial Combination Loaders, Jet Rodders, and other Sewer Cleaning Equipment for Vactor Equipment with Jack Doheny Companies, Inc., for a total contract amount not-to-exceed $1,000,000.00 and a term of 4 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 20, 2022
Item No.: 22-0855
Contract No.: 6004609
Contractor: Jack Doheny Companies, Inc., 777 Doheny Dr., Northville, MI 48167
Contract Amount: $1,000,000.00
Term: 8/1/22 - 7/31/26 (4 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6004609
Vactor Parts and Service
Jack Doheny Companies, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Sole Source Contract 6004609 to provide parts and/or repair services for Industrial Combination Loaders, Jet Rodders, and other Sewer Cleaning Equipment for Vactor Equipment with Jack Doheny Companies, Inc., for a total contract amount not-to-exceed $1,000,000.00 and a term of 4 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
These trucks and equipment are essential for DWSD to clean catch basins to prevent sewer blockages and minimize the amount of pollutants entering the City’s combined sewer system. Due to the adverse conditions in which this equipment is required to operate, it is important to fix and maintain the equipment on a regular basis. Jack Doheny Companies, Inc. is a sole source dealer of Vactor parts and services used by DWSD.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #496530 was submitted and approved on 4/4/2022. Jack Doheny Companies, Inc. has provided a current sole source letter to DWSD confirming that they are the only firm that can provide these items and services to DWSD. The Exception to Competitive Solicitation (ECS) Form was approved on 4/4/22 by Director Brown.
Based on the information above, DWSD Procurement recommends the contract be awarded to Jack Doheny Companies, Inc. for a term of four years with contract not-to-exceed amount of $1,000,000.00. This new contract will replace DWSD contract # 6001423
Jack Doheny’s insurance is current, and clearances expire on 1/10/2023. Per DWSD procurement protocol, Mayoral approval will also be obtained, and a formal contract document is not required.
SUMMARY
A. Contract No: 6004609
B. Contract Term: 8/1/22 - 7/31/26 (4 years)
C. Total Contract Amount: $1,000,000.00
D. Anticipated FY Spend:
FY 22-23: $ 250,000.00
FY 23-24: $ 250,000.00
FY 24-25: $ 250,000.00
FY 25-26: $ 250,000.00
E. Funding Source: O&M Funds
F. GL String:
5720-20167-482432-622300-000209-10830-0000-000000 - 30%
5820-20178-492432-622300-000230-15948-0000-000000 - 70%
This proposed contract was presented to the BOWC Finance Subcommittee on July 14, 2022. Per DWSD procurement protocol, Mayoral approval will also be obtained.