Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6007471 with Cadillac Asphalt, LLC for Patch Material; for a total contract amount not-to-exceed $290,000.00 and a term of one (1) year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote
Body
Agenda of October 15, 2025
Item No.: 2025-233
Contract No.: 6007471
Contractor: Cadillac Asphalt, LLC (DBB)
Address: 670 South Dix Ave., Detroit, MI 48217
Contract Amount: $290,000.00
Contact Term: 11/1/25-10/31/26 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6007471
Patch Material
Cadillac Asphalt LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6007471 with Cadillac Asphalt, LLC for Patch Material; for a total contract amount not-to-exceed $290,000.00 and a term of one (1) year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote
BACKGROUND / JUSTIFICATION
DWSD Warehouses receive stock, store and issue inventory to various DWSD Departments to support the work of our Field Services, Maintenance, Repair, and Operations. Patch material is essential for completion of many DWSD projects. Cold patch (specification #CP-5 which is being substituted with CM-300 with Engineering approval) is used year around to patch excavation holes on streets and sidewalks made by DWSD during repairs of water and sewer assets and similar service work orders. To support their work, DWSD’s Materials Management team maintains a readily available supply at both the CSF and West Yard warehouses. Cold patch is bid out annually due to the volatile pricing of the product. This contract will ensure that operations will run smoothly and replenish stock, preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
This contract was procured through a Request for Bids (RFB) #537432 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to 90 companies, and 27 firms downloaded the bid package. This contract was competitively solicited on MITN. Two bids were received.
|
Bidder |
Bid Total |
Equalization |
Equal. Applied |
Equalized Total |
|
Ajax Paving |
$291,000.00 |
None |
None |
$291,000.00 |
|
Cadillac Asphalt |
$290,000.00 |
DBB - 1% |
($2,900.00) |
$287,100.00 |
Cadillac Asphalt is a Detroit Based Business and their clearances expire 2/26/26. A formal contract document is not required.
SUMMARY
A. Contract No: 6007471
B. Contract Term: 11/1/25 - 10/31/26 (1 year)
C. Initial Contract Amount: $290,000.00
D. Anticipated FY Spend: FY 26-27: $217,500.00
FY 27-28: $ 72,500.00
E. Funding Source: O&M Funds
F. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Committee on October 1, 2025. Per DWSD procurement protocol, no additional approvals are required.