Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005722 with Decima, LLC for Project Design and Building Renovation Services for a total contract amount not-to-exceed $850,000.00 and a term of 1 year and 4 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 18, 2023
Item No.: 2023-218
Contract No: 6005722
Contractor: Decima, LLC (DHB, DBB, DBMB)
Address: 16870 Schaefer Hwy., Detroit, MI 48235
Contract Amount: $850,000
Contract Term: Tentative 10/1/23 - 2/7/25
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6005722
For project design and building renovation services
Decima, LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005722 with Decima, LLC for Project Design and Building Renovation Services for a total contract amount not-to-exceed $850,000.00 and a term of 1 year and 4 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Facilities Department has requested a need for project design and building renovation services to support interior space improvements of common areas, ready rooms, and office space. This contract will provide design deliverables such as: Architectural Plans, Sections, Elevations and Schedules; Fire Alarm, Plumbing, HVAC, Lighting, Power and Data, Security, and other miscellaneous services similar to light framing, drywall, finishes, mechanical and exterior site improvements.
PROCUREMENT METHOD
DWSD Facilities Department submitted requisition #509302, requesting to utilize MiDeal Cooperative Agreement #00861, for project design and building renovation services. The requisition was approved by Budget on 8/21/23.
The DWSD Procurement Policy allows for participation in cooperative purchasing agreements
from other public purchasing consortiums of competitively solicited contracts. However, prior to
utilizing a cooperative contract, the DWSD Procurement Policy requires Detroit Certified Businesses be provided an exclusive opportunity to submit a bid that is equal to or less than the price of the cooperative purchase agreement, provided the DBB or DRB will meet or exceed all terms and conditions of the cooperative agreement.
To ensure compliance, DWSD Procurement issued an Invitation to Bid (ITB) #509302 on 8/24/23 and required an intent to bid by 8/31/23, which closed on 9/7/23, through the Michigan Intergovernmental Trade Network (MITN). The ITB opportunity was submitted to 661 companies subscribing to the relevant NIGP code(s). The ITB as viewed by 20 companies, yielded four intents to bid. Two bid submissions were received. One bid response was submitted by DMC Consultants, a Certified Detroit Business; however, their pricing exceeded the pricing provided via the cooperative agreement.
Decima, LLC, a Certified Detroit Business, also submitted a responsive and responsible bid. DWSD Procurement has confirmed that Decima, LLC has agreed to the scope of work, pricing, terms, and conditions of the Cooperative contract.
Vendor’s insurance is current, and clearances are valid through 11/29/23. A formal contract document is not required as the terms and conditions for the MiDeal Cooperative Agreement #00861 will apply.
SUMMARY
A. Contract Number: 6005722
B. Contract Term: Tentative 10/1/2023 - 2/7/2025
C. Contract Amount: $850,000
D. Funding Source: O&M Funds
E. GL Strings:
5721-20244-487711- 617900-004104-30129- 0000-000000 - 47.1% Water
5821-20243-497711- 617900-004105-30129- 0000-000000 - 52.9% Sewer
F. Projected Fiscal Year (FY) Contract Expenditures:
FY 23-24: $100,000
FY 24-25: $750,000
This contract will be presented to the BOWC Finance Committee on 10/4/2023. Per the DWSD Procurement Policy, Mayoral Review will also be obtained.