Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts No. 6006571 with Core & Main and Contract No. 6006572 with Ferguson Waterworks; for the as-needed purchase of Repair Clamps of various sizes for a combined total contract amount not-to-exceed $283,099.50 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 18, 2024
Item No.: 2024-0173
Terms of the Contacts: 10/1/24-9/30/25 (1 year)
Contract No.: 6006571
Contractor: Core & Main
Address: 4901 Dewitt Rd, Canton, MI 48188
Contract Amount: $ 276,279.50
Contract No.: 6006572
Contractor: Ferguson Waterworks
Address: 24425 Schoenherr Rd., Warren, MI 48089
Contract Amount: $ 6,820.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contracts 6006571 & 6006572
For Repair Clamps of Various Sizes
Core & Main
Ferguson Waterworks
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director approve DWSD Contracts No. 6006571 with Core & Main and Contract No. 6006572 with Ferguson Waterworks; for the as-needed purchase of Repair Clamps of various sizes for a combined total contract amount not-to-exceed $283,099.50 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Central Warehouse and West Yard’s function is to receive, stock, store and issue materials to various
DWSD Departments to support the work of our Field Services, Maintenance, Repair, and Operations. Repair
clamps are essential for completion of many DWSD projects and repair broken water mains through the City
of Detroit. It is critical to DWSD operations to keep repair clamps stocked in the event of a water main break,
especially in the winter months. This contract will assure that operations will run smoothly and to replenish
stock preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
The proposed contracts were initiated through requisition #523302 and approved by budget on 7/24/24. The contract was competitively solicited through a Request for Bids (RFB) #523302 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 22 calendar days. MITN published this opportunity to 87 companies and 19 firms downloaded the bid package. Two bids were received. See attached bid tab for the pricing summary.
• Core & Main
• Ferguson Waterworks
Both bidders were evaluated and determined to be responsive and responsible bidders. DWSD chose the lowest bidder per line items this resulted in 2 bidders being awarded since these are critical items.
Both awardees have current clearances, Core & Main expiring on 3/15/25 and Ferguson Waterworks expiring on 2/7/25. Formal contract documents are not required as the Standard Terms & Conditions apply.
SUMMARY
A. Company Core & Main
B. Contract No: 6006571
C. Contract Term: 10/1/24-9/30/25 (1 year)
D. Initial Contract Amount: $ 276,279.50
E. Anticipated FY Spend: FY 25-26: $212,324.40
FY 26-27: $70,774.80
F. Company Ferguson Waterworks
G. Contract No: 6006572
H. Contract Term: 10/1/24-9/30/25 (1 year)
I. Initial Contract Amount: $ 6,820.00
J. Anticipated FY Spend: FY 25-26: $5115.00
FY 26-27: $1705.00
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
These proposed contracts were presented to the BOWC Finance Committee on September 4, 2024. Per DWSD procurement protocol, no additional approvals are required.