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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004686 with Image Printing, Inc. for printing services with a contract amount not-to-exceed $180,320 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of August 17, 2022
Item No. 22-0890
Contract No: 6004686
Contractor: Image Printing, Inc.
Address: 1902 Crooks Road, Royal Oak, MI 48073
Initial Contract Amount: $180,320
Contract Term: 8/18/22 - 8/17/25 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004686
Printing Services
Image Printing, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004686 with Image Printing, Inc. for printing services with a contract amount not-to-exceed $180,320 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Detroit Water and Sewerage Department (DWSD) will contract with the Image Printing, Inc. to provide printing service including offset printing, digital printing and die-cutting. The Great Lakes Water Authority (GLWA) Print Shop at the Water Board Building provides most printing services to DWSD through a Shared Services Agreement. However, the GLWA Print Shop does not have the equipment for offset, digital and die-cutting. DWSD needs these types of printing services to generate door hanger notices for Field Services, Capital Improvement Program water and sewer upgrades, Lead Service Line Replacement, Water Affordability, emergency notifications and other customer communication. Additionally, signage for DWSD events, programs and projects, as well as a customer mailer (outside of the billing) for specific customer education is part of the contract. Public Affairs will manage the contract and produce the content while working with internal DWSD groups. The contract is not to exceed $180,320 ($60,106.67 per fiscal year).
The following is the External Printing Services to provide in Fiscal Years 2023-2025:
• Door hangers for customer notifications (emergency and non-emergency) with die-cut holes and double-sided of various sizes.
• Sandwich boards (triangular signs that are double-sided and durable for outdoor use) to inform customers and the public of DWSD programs, construction projects and community meetings.
• Posters of various sizes, including laminated for durability, to inform customers and the public of DWSD programs, construction projects and community meetings.
• Miscellaneous offset and digital printing services which may include a mailer to customers for customer education, separate from the mailed/emailed bills.
Image Printing, Inc. will invoice DWSD based on each print project’s cost, not to exceed $60,106.67 annually for the next three years.
DWSD will continue to utilize the GLWA Print Shop for most printing needs including the board book.
PROCUREMENT METHOD
DWSD published Request for Proposals (RFP) #495682 (CS-1977) for printing services on the MITN Bidnet website for 44 calendar days (5/31/22 - 7/13/22).
Two (2) proposals were received:
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Accuform Printing & Graphics, Inc. |
Image Printing, Inc. |
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One (1) proposal was deemed non-responsive for failure to provide complete pricing. With the approval of the CFO, evaluation of the remaining proposal was completed on an expedited basis by the Public Affairs Director. The proposer was evaluated on a pass/fail basis. Evaluations were based on the following criteria:
• Ability to Perform Work
• Experience
• Local Economic Development
• Bona-Fide Detroit Resident Participation
• Pricing
The Public Affairs Director recommended that the highest-ranked Proposer, Image Printing, Inc. enter into negotiations for contract award. Negotiations were successful.
Based on the information above, DWSD recommends the contract be awarded to the highest ranked responsive and responsible proposer, Image Printing, Inc.
SUMMARY
A. Contract No.: 6004686
B. Contract Term: 8/17/22 - 8/16/25 (3 years)
C. Initial Contract Amount: $180,320
D. Funding Source: O&M Funds
E. Anticipated FY Spend: FY 22-23: $60,106.67
FY 23-24: $60,106.67
FY 25-26: $60,106.67
F. GL String(s):
5720-20168-483421-626100-000205-10790-0000-000000 - 47.1% Water
5820-20179-493421-626100-000227-15805-0000-000000 - 52.9% Sewer
Per DWSD procurement protocol, Mayoral Review and Detroit City Council approvals will also be obtained.