Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 1 for DWSD Contract 6002156 for Backfill Sand, delivered in minimum of 40 Ton Truckloads with Ellsworth Industries Inc. requesting to add $85,564, for a new total amended contract amount not-to-exceed $371,644, expiration date remains 6/9/23. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 21, 2022
Item No.: 22-0916
Proposed Amendment No. 1
Contract No.: 6002156
Contractor: Ellsworth Industries Inc., 41960 Ann Arbor Rd., Plymouth, MI 48170
Initial Contract Amount: $286,080
Proposed Amendment No. 1 Amount: $85,564
Proposed New Total Contract Amount: $371,644
Contact Term: 6/10/19 - 6/9/23 (4 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6002156
Backfill Sand
Ellsworth Industries Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve Amendment No. 1 for DWSD Contract 6002156 for Backfill Sand, delivered in minimum of 40 Ton Truckloads with Ellsworth Industries Inc. adding $85,564, for a new total amended contract amount not-to-exceed $371,644, expiration date remains 6/9/23. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Central Warehouse and West Yard’s function is to receive, stock, store and issue materials for various DWSD Departments to support the work of our Field Services, Maintenance, Repair, and Operations. Backfill sand is essential for completion of most DWSD projects. Because of many watermain breaks in the winter of 21/22 more sand was used than anticipated. The sand is used to prevent ice formation until the breaks can be repaired. This amendment will assure that operations will run smoothly until 2023; and then a new contract will go out to bid.
PROCUREMENT METHOD
On 6/5/19, the BOWC approved Contract 6002156 for Backfill Sand with Ellsworth Industries for a duration of four (4) years and a not-to-exceed amount of $286,080. This contract was competitively solicited on MITN. Ellsworth Industries was the lowest bidder.
The DWSD Warehouse Department submitted requisition #498792 for an amendment to add funding in the amount of $85,564 for the continued purchase and delivery of Backfill Sand. This amended contract will continue to have the same pricing, terms & conditions and expiration date.
Ellsworth Industries clearances expire 7/26/23, and a formal amended contract document is not required. Per DWSD procurement protocol, and recent Mayoral precedence, no further approvals are required.
SUMMARY
A. Contract No: 6002156
B. Contract Term: 6/10/19 - 6/9/23 (4 years)
C. Initial Contract Amount: $286,080
D. Proposed Amendment No. 1 Amount: $85,564
E. Proposed New Total Contract Amount: $371,644
F. Anticipated FY Spend: FY 22-23: $108,264
G. Funding Source: O&M Funds
H. GL String: 5720-20276-487611-624115-001688-10732-0000-000000 - 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on September 7, 2022. Per DWSD procurement protocol, no additional approvals are required.