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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 5 to DWSD Contract 6002651 (CS-1943), with iVantage Group for temporary staffing services, by adding $500,000.00 in funding, for a total amended not-to-exceed amount of $1,965,000.00. No change to scope of services, or terms and conditions. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of February 19, 2025
Item No. 2025-26
Proposed Amendment No. 5
Contract Number: 6002651 (CS-1943)
Contractor: iVantage Group, 10489 Grand River, Ste A, Brighton, MI 48116
Current Contract Amount: $1,465,000.00
Proposed Amendment No. 5 Amount: $500,000.00
Proposed New Total Contract Amount: $1,965,000.00
Current Contract Term: 3/31/20 - 6/30/26
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Amendment No. 5 for CS-1943 (6002651)
For staffing services related to iTron
iVantage Group
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 5 to DWSD Contract 6002651 (CS-1943), with iVantage Group for temporary staffing services, by adding $500,000.00 in funding, for a total amended not-to-exceed amount of $1,965,000.00. No change to scope of services, or terms and conditions. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD has been upgrading the iTron Water Safe Source system. The replacement system is a cloud-based solution provided by iTron. As part of that project DWSD IT has to upgrade all data integrations in order to ensure customers are billed accurately and on time. This is a project that will reprogram and support the integrations in preparation to hand off support to DWSD personnel.
DWSD IT entered a contract with iVantage to provide staffing. The current iVantage staff has been integral in preparing for the initial launch of the iTron replacement project with the first units being deployed in the pilot program, which began in March of 2023. Due to the replacement project being extended, DWSD IT requested the iVantage contract be extended to continue providing on going enhancement and support of the software assets.
In order to continue to and build upon the work already performed, DWSD IT is requesting to add $500,000.00 in funding to maintain approximately three (3) contractual staff who are focused on capital improvement efforts related to the development and implementation of integration of applications, business intelligence and project management. The CIP related scopes of work include services to deliver a programmatic approach for a technology infrastructure and integrated suite of applications that are prioritized to improve capital infrastructure solutions that allow IT to:
• continue improvements in design and integration of the updated iTron AMI system and data sets into the various customer information and billing systems.
• design, plan and implement data warehouse integrations for enterprise-scale technology platforms that use secure and cost-effective strategies.
• design and create asset lifecycle for hardware and software within a platform that provides transparency to capitalized budget.
• support Business Process Improvement activities to implement changes, and utilize Project Management services for CIP items, such as AssetWorks current deployment to cloud SaaS, customer service portal updates and a new permitting platform.
PROCUREMENT METHOD
This contract was initially approved by the DWSD Director on 3/30/20 as a professional service contract for $185,000.00 and a term of 1 year (3/31/20 - 3/30/21). This contract was competitively solicited through the IT staffing vendors that were pre-qualified via an RFP in 2018.
Amendment 1: The DWSD IT Department submitted requisition #490458, for amendment to add 1 year, which was approved 8/6/21. Amendment No. 1 requested a contract extension through 5/30/21. The extension allowed for previously approved funds to cover vendor billing. The Executive Letter was routed for approvals and signed by Director Gary Brown on 8/16/21.
Amendment 2: The DWSD IT Department submitted requisition #489118, which was approved 7/23/21. Amendment No. 2 added $400,000.00 and extended the term to 6/30/23. The Amendment allowed for continued support services to DWSD provided by the iTron Application Analyst. BOWC approval was granted on 9/15/21.
Amendment 3: The DWSD IT Department submitted requisition #506965, which was approved 5/5/23. Amendment No. 3 requests adding $380,000.00 and extending the term to 6/30/25. The additional funds cover the contract term extension of two years. The funds and extension allowed for continued support services to DWSD provided by the iTron Application Analyst. BOWC approval was granted on 6/21/23.
Amendment 4: The DWSD IT Department submitted requisition #520626, which was approved 5/14/24. Amendment No. 4 requests adding $500,000.00 and extending the term to 6/30/26. The funds and extension allow for the addition of two contractual staff to assist the IT department. BOWC approval was granted on 6/18/24.
Proposed Amendment 5: The DWSD IT Department submitted requisition #529440, which was approved 1/13/25. Amendment No. 5 requests adding $500,000.00. The additional funds help maintain approximately three (3) contractual staff who are focused on capital improvement efforts related to the development and implementation of integration of applications, business intelligence and project management.
iVantage clearances expire 1/15/26. An amendment to the service contract will be signed. Per DWSD procurement protocol, and past precedence, no further approvals are required.
SUMMARY
A. Contract No.: 6002651 (CS-1943)
B. Initial Term: 3/31/2020 - 3/30/2021
C. Amendment 1 Extension: 3/31/2021 - 5/30/2021
D. Amendment 2 Extension: 5/31/2021 - 6/30/2023
E. Amendment 3 Extension: 7/01/2023 - 6/30/2025
F. Amendment 4 Extension: 7/01/2025 - 6/30/2026
G. Initial Contract Amount: $185,000.00
H. Amendment 2 Amount: $400,000.00
I. Amendment 3 Amount: $380,000.00
J. Proposed Amendment 4 Amount: $500,000.00
K. Proposed Amendment 5 Amount: $500,000.00
L. Proposed New Total Contract Amount: $1,965,000.00
M. Funding Source: CIP Funds
N. GL Strings(s):
5721-20244-487711-616100-900317-30129-0000-000000 - 50% Water
5820-20243-497711-616100-900317-30129-0000-000000 - 50% Sewer
O. Anticipated Fiscal Year Spend: FY 24-25: $565,000
FY 25-26: $625,000
This proposed amendment was presented to the BOWC Finance Committee February 5, 2025. Per the DWSD Procurement Policy, and past precedence, no further approvals are required.