Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005911 with ACE Restoration Services for as-needed MRO (Materials, Repair & Operation) and Janitorial Supplies for a total contract amount not-to-exceed $2,000,000.00 and a term of three years ending 12/31/26. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of December 20, 2023
Item No.: 2023-00271
Contract No: 6005911
Contractor: ACE Restoration Services (DBB, DHB, DBMB, MBE)
Address: 18263 West McNichols, Detroit MI 48219
Contract Amount: $2,000,000.00
Contract Term: 12/1/23 - 12/31/26 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005911
As-Needed MRO (Materials, Repair & Operation) as well as Janitorial Supplies.
ACE Restoration Services
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005911 with ACE Restoration Services for as-needed MRO (Materials, Repair & Operation) and Janitorial Supplies for a total contract amount not-to-exceed $2,000,000.00 and a term of three years ending 12/31/26. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
This MRO Contract includes industrial equipment and supplies such as compressors, pumps, valves, gaskets, lubricants, repair tools and cleaning supplies which will help ensure DWSD’s operations run efficiently, and customer needs are met in a timely manner. This contract will ensure that DWSD will continue the timely replenishment of MRO and Janitorial supplies, for all DWSD Warehouse locations, preventing emergency spot buys and increasing the guarantee of materials for day-to-day operations. This contract will reduce downtime for receiving goods, which directly impacts operations and customer service.
PROCUREMENT METHOD
This contract was initiated through requisition #507599 which was approved by Budget on 6/7/23. The DWSD Procurement Policy allows for participation in cooperative purchasing agreements from other public purchasing consortiums of competitively solicited contracts. However, prior to utilizing a cooperative contract, the DWSD Procurement Policy requires Detroit Certified Businesses be provided an exclusive opportunity to submit a bid that is equal to or less than the price of the cooperative purchase agreement, provided the vendor will meet or exceed all terms and conditions of the cooperative agreement. To ensure compliance, DWSD Procurement published ITR #507599 on 11/8/23, with a closing date of 11/20/23 through the Michigan Intergovernmental Trade Network. The ITR was solicited to over 343 suppliers and 52 suppliers viewed the ITR. One bid was received from ACE Restoration Services, a certified Detroit Based Business (DBB).
ACE Restoration Services submitted all required documents, and their bid pricing was within the agreement terms of the cooperative contract. They were deemed the responsive and responsible bidder. ACE Restoration Services has three current Detroit Certifications: Detroit Based Business, Detroit Headquartered Business and Detroit Based Micro Business.
Ace Restoration Services clearances expire 11/15/24.
SUMMARY
A. Contract Number: 6005911
B. Contractor: Ace Restoration Services (DBB, DHB, DBMB, MBE)
C. Tentative Contract Term: 12/1/23 - 12/31/26
D. Contract Amount: $2,000,000.00
E. Funding Source: O&M Funds
F. GL Strings:
5720-00000-000000-150100-000000-00000-0000-000000
G. Projected Fiscal Year (FY) Contract Expenditures:
FY 23-24: $378,378.40
FY 24-25: $648,648.60
FY 25-26: $648,648.60
FY 26-27: $324,324.40
This contract was presented to the BOWC Finance Committee on December 6, 2023. Per the DWSD Procurement Policy, Mayoral Review will also be obtained.