Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006415 with Jack Doheny Companies, Inc., for various Vactor Parts, for a total contract amount not-to-exceed $150,000.00 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of July 17, 2024
Item No.: 2024-134
Contract No.: 6006415
Contractor: Jack Doheny Companies, Inc., 777 Doheny Dr., Northville, MI 48167
Contract Amount: $150,000.00
Contract Term: 7/22/24 - 7/21/25 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6006415
Various Vactor Parts
Jack Doheny Companies, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006415 for various Vactor Parts with Jack Doheny Companies, Inc., for a total contract amount not-to-exceed $150,000.00 and a term of 1 year. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Warehouses function is to receive, stock, store, and issue materials to various DWSD teams to support our Field Services, Maintenance, Repair, and Operations work. This contract will allow timely replenishment of Vactor parts to ensure DWSD stock levels meet operational needs. The various items include, but are not limited to, nozzles, gauges, valves, switched hose parts, gaskets and many more items for use on DWSD trucks and equipment. These trucks and equipment are essential for DWSD to clean catch basins to prevent sewer blockages and minimize the amount of pollutants entering the City’s combined sewer system. These parts will be maintained as inventory and then issued as replacement parts, upon request. Jack Doheny Companies, Inc. is a sole source dealer of Vactor parts used by DWSD.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #520048 for this contract was submitted and approved by Budget on 4/26/24. Based on historical information, Jack Doheny is the only supplier and manufacturer of Vactor Parts used by DWSD. Jack Doheny has provided a sole source letter to DWSD procurement, confirming that they are the only firm that can provide these items to DWSD.
Based on the information above, DWSD Procurement recommends the contract be awarded to Jack Doheny Companies, Inc. for a term of 1 year with a contract not-to-exceed amount of $150,000.00. This new contract will replace DWSD contract #6004473.
Jack Doheny clearances expire on 12/12/24 and a formal contract document is not required.
SUMMARY
A. Contract No.: 6006415
B. Contract Term: 7/22/24 - 7/21/25 (1 year)
C. Contract Amount: $150,000.00
D. Anticipated FY Spend: FY 25-26 $150,000.00
E. Funding Source: O&M Funds
F. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% Water
This proposed contract was presented to the BOWC Finance Committee on July 8, 2024. Per DWSD procurement protocol, no further approvals are required.