Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005052 for Tires - Various Sizes, with Jefferson Chevrolet Co. dba Trader Ray Tire for a new contract amount not-to-exceed $134,135.69 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 15, 2023
Item No.: 2023-31
Contract No.: 6005052
Contractor: Jefferson Chevrolet Co. dba Trader Ray Tire
Address: 2130 E. Jefferson Ave., Detroit, MI 48207
Initial Contract Amount: $134,135.69
Contact Term: 3/1/23-2/29/24 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005048
Tires - Various Sizes
Jefferson Chevrolet Co. dba Trader Ray Tire
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005052 for Tires - Various Sizes, with Jefferson Chevrolet Co. dba Trader Ray Tire for a new contract amount not-to-exceed $134,135.69 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Auto Store-room is responsible for stocking tires for various Fleet vehicles that are serviced
under a tire maintenance and replacement plan. This helps the Fleet division save time and money, while
decreasing downtime and increasing productivity. The Fleet Division is equipped to perform the
replacement of tires in-house.
Tire performance is affected by uneven wear, damage to the sidewall, separations in the tire, unnecessary
stress on the tire from rapid stops, sharp turns, excessive speed, heavy loads, jobsite conditions and tire
pressure variations. This contract will allow for the as-needed replacement of tires for DWSD’s fleet vehicles.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #500884 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 53 calendar days. MITN published this opportunity to 67 companies and 19 firms downloaded the bid package. Six bids were received, of which two were not-bids (Kirk’s Automotive and Team Trailer Sales, LLC). There are multiple contracts for tires because they are chosen by brand, price and quality/performance. Alternate brands were reviewed by auto store and fleet for approval; see attached Bid Tab for the pricing summary.
• Dealer Auto Parts Sales Inc.
• Jefferson Chevrolet Co. dba Trader Ray Tire
• Shrader Tire & Oil Inc.
• Smiley Tire & Retreading
Jefferson Chevrolet Co. dba Trader Ray Tire was the apparent low bidder; it was then evaluated and determined to be the lowest equalized responsive and responsible bidder.
Jefferson Chevrolet Co. dba Trader Ray Tire clearances expire 3/30/23 and a formal contract document is not required as the Standard Terms & Conditions apply.
SUMMARY
A. Company Jefferson Chevrolet Co. dba Trader Ray Tire
B. Contract No: 6005052
C. Contract Term: 3/1/23-2/29/24 (1 years
D. Initial Contract Amount: $134,135.69
E. Anticipated FY Spend: FY 23-24: $44,711.90
FY 24-25: $89,423.79
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on February 1, 2023. Per DWSD procurement protocol, no additional approvals are required.