Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007367, with Facilities 360, for Janitorial Services, for a total contract amount not-to-exceed $4,250,000.00 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of August 20, 2025
Item No. 2025-177
Contract No.: 6007367
Contractor: Facilities 360, 2750 Carpenter Rd., Ann Arbor, MI 48108
Contract Amount: $4,250,000.00
Contract Term: 10/1/2025 - 10/1/2030
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007367
Janitorial Services
Facilities 360
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007367, with Facilities 360, for Janitorial Services, for a total contract amount not-to-exceed $4,250,000.00 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Facilities Division is responsible for all janitorial services for all DWSD locations. Under the supervision of the proposed contract, routine, quarterly and as-needed janitorial work to be performed includes but is not limited to:
• Professional cleaning services at each site, per the specifications provided, on a daily, weekly, monthly or annual basis.
• Vendor responsible for providing all equipment and tools needed to complete the work. *(DWSD will provide on-site storage for these items.)
• Vendor will provide all cleaning supplies and consumables.
• Limited exterior waste management.
The five site locations are as follows:
• Main Office Building, 735 Randolph St., Detroit, MI 48226
• Central Services Facility, 6425 Huber, Detroit, MI 48211
• East Customer Service Center, 13303 E. McNichols, Detroit, MI 48205
• West Customer Service Center, 15600 W. Grand River, Detroit, MI 48227
• West Yard, 13401 West Outer Drive, Detroit, MI 48239
PROCUREMENT METHOD
This contract was procured through Request for Bids (RFB) 530058, which was fully approved by Budget on 2/17/25. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 35 calendar days. MITN published the opportunity to 571 companies subscribing to the relevant NIGP code(s) and 114 firms downloaded the bid package and 8 bids were received.
Procurement evaluated all bids, which generated (3) responsive and responsible bidders:
|
Bidder |
Total Bid Price |
Equalization(s) Applied |
Equalization Credits |
Equalized Bid Total |
|
Universal Contracting Services, LLC |
$ 5,535,970.00 |
DHB 2% |
$ 110,719.40 |
$ 5,425,250.60 |
|
Facilities 360, LLC |
$ 6,154,885.54 |
N/A |
N/A |
$ 6,154,885.54 |
|
Giant Janitorial Service, Inc. |
$9,448,607.00 |
DHB, DSB 4% |
$ 377,944.28 |
$ 9,070,662.72 |
One (1) bid, submitted by Ace Restoration Industrial Supply, was deemed non-responsive for failure to meet the minimum qualifications.
Four (4) bids submitted by: GDI Services, DetailXperts Franchise System LLC, RNA Facilities Management, and Pearls Cleaning LLC were deemed non-responsible for failure to provide pricing and/or required consolidated affidavits.
Universal Contracting Services, LLC’s bid only provided pricing for two (2) of DWSD site locations, thus DWSD Procurement is recommending contract award to second lowest responsive and responsible bidder, Facilities 360, LLC for all DWSD locations, for a term of five (5) years.
Facilities 360’s clearances expire 4/03/26 and a formal contract will be sent to the contractor for signature.
SUMMARY
A. Contract No.: 6007367
B. Contractor: Facilities 360
C. Contract Term: 10/01/2025 - 10/01/2030 (5 years)
D. Contract Amount: $4,250,000.00
E. Projected Fiscal Year (FY) Contract Expenditures:
FY 25-26: $850,000.00
FY 26-27: $850,000.00
FY 27-28: $850,000.00
FY 28-29: $850,000.00
FY 29-30: $850,000.00
F. Funding Source: O&M Funds
G. GL Strings:
5720-20167-482421-617900-000209-10731-0000-000000 - 47.1%
5820-20178-492421-617900-000230-15956-0000-000000 - 52.9%
This proposed contract was presented to the BOWC Finance Committee on August 6, 2025. Per the DWSD Procurement Policy, Mayoral approval will also be obtained.