Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005059 to piggyback City of Detroit Contract 6002891 with Groundwork 0 LLC for Avaya Network and Phone Maintenance services for a total contract amount not-to-exceed $125,000 and a term of four months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 15, 2023
Item No.: 2023-32
Contract No: 6005059
Contractor: Groundwork 0 LLC
Contractor Address: 2000 Brush St., Suite 262, Detroit, MI 48226
Contract Amount: $125,000
Contract Term: 3/1/23 - 6/30/23 (4 months)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6005059
Avaya Network and Phone Maintenance services
Groundwork 0 LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005059 to piggyback City of Detroit Contract 6002891 with Groundwork 0 LLC for Avaya Network and Phone Maintenance services for a total contract amount not-to-exceed $125,000 and a term of four months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The City of Detroit’s Information Technology Department (DoIT) entered into a contract with Groundwork0 LLC to provide Network Equipment Maintenance for all the City’s telecommunications. DWSD shared in this contract and relied on it to install a new Avaya Network and Phone System. The new network equipment is being connected to the City’s AT&T managed services. The network will be supported and managed by DoIT in conjunction with network personnel provided by DWSD.
The DWSD Information Technology Department needs maintenance services for this new network and phone system in FY 22/23. The shared contract with the City does not have enough funding to cover DWSD’s yearly maintenance expenses. The City has the option to amend the contract to add funding to cover DWSD’s maintenance needs, but the amendment would not occur in time to meet DWSD’s needs: DWSD does not have the time to wait for an amendment to the City’s Contract. Instead of waiting for an amendment, DWSD seeks to create a new separate contract between Groundwork0 and DWSD to address DWSD’s maintenance needs. The new contract would piggyback off the City’s existing contract with Groundwork0.
PROCUREMENT METHOD
The City of Detroit’s existing contract with Groundwork0 (Contract 6002891) was competitively solicited through a Request for Bids (RFB) #18474 for Network and Voice Equipment Maintenance. The contract was awarded to the lone bidder, Groundwork 0 LLC, and was approved by City Council on 8/18/20.
DWSD Procurement has confirmed that the vendor has agreed to the request to piggyback off the City’s contract and also confirmed that the DWSD work will not significantly change, alter or remove from their ability to provide services to the City of Detroit.
This contract was initiated through requisition #501637 which was approved by Budget on 12/19/22. Groundwork0 clearances expire 3/15/23 and insurance is current. Vendor has not renewed their Detroit Based Business (DBB) certification.
SUMMARY
A. Contract Number: 6005059
B. Contract Term: 3/1/23 - 6/30/23
C. Contract Amount: $125,000
D. Funding Source: O&M Funds
E. GL Strings:
5720-20168-483301-622302-000204-10790-0000-000000 - 38.2% Water
5820-20179-493301-622302-000225-15805-0000-000000 - 61.8% Sewer
This contract was presented to the BOWC Finance Committee on February 1, 2023. Per the DWSD Procurement Policy, no other approval is required.