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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007069 with Dan K’s Inc., for Soft Surface Restoration Services, for a total contract amount not-to-exceed $270,467.54 and a term of 228 days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of April 16, 2025
Item No. 2025-74
Contract No.: 6007069
Contractor: Dan K’s Inc.
Address: 20720 Sibley Rd., Brownstown, MI 48138
Contract Amount: $270,467.54
Contract Term: 228 calendar days - 5/1/2025 - 12/15/2025 (Tentative)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6007069
Soft Surface Restoration Services
Dan K’s Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007069 with Dan K’s Inc., for Soft Surface Restoration Services, for a total contract amount not-to-exceed $270,467.54 and a term of 228 days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
This contract will aid DWSD’s efforts to reach and maintain Service Level Requirements. Along with DWSD’s ongoing work/repair efforts throughout the City of Detroit. The work consists of permanently restoring lawns, berms and trees services, as needed throughout the City of Detroit.
To repair the leaks on Lead Service Lines, repair work crews are required to restore areas to expose and repair DWSD’s lateral underground assets in berms and lawns. The water repair contractor is responsible for repairing the leaking water mains. They are required to backfill the excavated areas and perform temporary backfill restoration work. The subsequent permanent work (preferred to as “Soft Restoration”) includes, but not limited to; lawns, berms, and trees damaged due to the maintenance of water system and green stormwater infrastructure vegetation management and irrigation serves at various locations in the City of Detroit. This contract will further aid DWSD’s efforts to continue to provide Soft Surface Restoration services throughout the City of Detroit on an as-needed basis to provide better aesthetics and services to the citizens of Detroit.
PROJECT OBJECTIVES
The objective of this project includes supplying all necessary materials, equipment, and labor for the permanent restoration of lawns or berms damaged during the lead line replacement repairs for the City's water system. This involves providing and applying topsoil, seed, or sod on a prepared soil bed, as well as installing approved fertilizer, laying and securing mulch, and performing ongoing maintenance. Maintenance includes tasks such as watering, mowing, weeding, reseeding, resodding, trimming, fertilizing, and any other necessary actions to ensure a healthy, viable lawn or berm restoration. Work will be carried out throughout the City of Detroit.
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Bids (RFB) per Requisition 529526, which was fully approved on 1/13/25. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 32 calendar days (1/30/25 - 3/3/25). MITN published this opportunity to 1081 companies and 131 firms downloaded the bid package. In addition to posting on MITN, Procurement sent email notices to approximately 72 firms. Additional vendor outreach was performed by DWSD staff in an attempt to connect with firms that have not done business with DWSD in the past in an effort to expand the DWSD vendor pool.
The Field Service Operation’s Estimate for this work is $300,000.00
Six bids were received:
|
Bidder |
Total Bid Price |
Equal. Applied |
Equal. Credit |
Equal. Bid Total |
|
Dan K's Inc. |
$270,467.54 |
N/A |
N/A |
$270,467.54 |
|
ARS Services |
$291,648.00 |
N/A |
N/A |
$291,648.00 |
|
Gonzalez Services Inc. |
$396,087.10 |
N/A |
N/A |
$396,087.10 |
|
Detroit Grounds Crew LLC |
$498,945.85 |
N/A |
N/A |
$498,945.85 |
|
Decima LLC |
$506,348.66 |
N/A |
N/A |
$506,348.66 |
|
Omni Construction LLC |
$601,646.25 |
N/A |
N/A |
$601,646.25 |
After the bids were reviewed, the lowest bidder is Dan K's Inc.; their bid included all required information and was deemed responsive and responsible. Therefore, it is recommended that Dan K's Inc. be awarded the contract resulting from the RFB for Soft Surface Restoration Services in the amount of $270,467.54 and for a term of 228 calendar days (7 months & 14 days). The bid tab and responsiveness evaluation were sent to the Field Services Division.
Dan K's Inc.’s clearances expire on 4/4/25 and the formal contract document has been sent to the vendor for review and signature.
SUMMARY
A. Contract No.: 6007069
B. Contractor: Dan K's Inc.
C. Contract Term: 228 calendar days- 5/1/2025 - 12/15/2025 (Tentative)
D. Contract Amount: $270,467.54
E. Funding Source: CIP Funds
F. GL String: 5721-20244-487711-617900-900355-30129-0000-000000 - 100% Water
G. Anticipated FY Breakdown:
FY 25-26: $270,467.54
This proposed contract was presented to the BOWC Finance Committee on April 2, 2025. Per DWSD procurement protocol, no additional approvals are required.