Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 5 to DWSD Contract 6002695 (PS-1847) for a personal services contract with Mathew Kannanthanam; adding $125,000 in funding for a total amended not-to-exceed amount of $450,000 and extending the term by 1 year, for a new term ending 2/28/2025. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 18, 2023
Item No.: 2023-216
Proposed Amendment No. 5
Contract Number: 6002695 (PS-1847)
Contractor: Mathew Kannanthanam
Contractor Address: 14236 Garden Street, Livonia, MI 48154
Current Contract Amount: $325,000.00
Current Contract Term: 3/1/2017 - 2/29/2024
Proposed Amendment No. 5 Amount: $125,000.00
Proposed Extension: 3/1/2024 - 2/28/2025
Proposed New Total Amount: $450,000.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Amendment No. 5 for 6002695 (PS-1847)
Personal Services Contract with Mathew Kannanthanam for services related to EnQuesta
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 5 to DWSD Contract 6002695 (PS-1847) for a personal services contract with Mathew Kannanthanam; adding $125,000 in funding for a total amended not-to-exceed amount of $450,000 and extending the term by 1 year, for a new term ending 2/28/25.The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
JUSTIFICATION / BACKGROUND
Mathew Kannanthanam is a former employee with an extensive level of knowledge in the current customer billing system, EnQuesta. To preserve the knowledge and transfer to new employees, Mathew was contracted under PS-1847 for assistance with the ongoing analysis and QAQC of AMI reads’ import in Itron 500W MIU-exchange project and with the EnQuesta Lifeline assistance program to provide operational background and data cleansing services to the project teams. His knowledge and skills are invaluable during these projects.
The hourly rate under the contract varies based on the nature and complexity of the assigned work as determined by DWSD Finance, satisfactory performance, and the availability of budgeted funds
PROCUREMENT METHOD
PS-1847 was initially approved by the DWSD Director on 4/6/17 for $50,000 for a term of one year (3/1/17 - 2/28/18).
Amendment No. 1 - added $50,000 and extended the term through 2/28/19 and was approved by the DWSD Director on 2/15/18.
Amendment No. 2 was a ‘time-only” extension through 2/29/20 and was approved by the DWSD Director on 5/3/19.
Amendment No. 3 added $100,000 and extended the term through 2/28/22 and was approved by BOWC on 3/18/20.
Amendment No. 4 added $125,000 and extended the term through 2/29/24 and was approved by BOWC on 3/16/22.
The DWSD IT Department submitted requisition 510930, to amend the contract by adding time and funding. The requisition was approved by Budget on 9/6/23.
Mathew Kannanthanam’s clearances expire 8/24/24 and the amended contract has been signed by the vendor.
SUMMARY
A. Contract No.: 6002695 (PS-1847)
B. Initial Term: 3/1/2017 - 2/28/2018
C. Amendment No. 1 Extension: 3/1/2018 - 2/28/2019
D. Amendment No. 2 Extension: 3/1/2019 - 2/29/2020
E. Amendment No. 3 Extension: 3/1/2020 - 2/28/2022
F. Amendment No. 4 Extension: 3/1/2022 - 2/29/2024
G. Proposed Amendment No. 5 Extension: 3/1/2024 - 2/28/2025
H. Initial Contract Amount: $50,000.00
I. Amendment No. 1 Amount: $50,000.00
J. Amendment No. 3 Amount: $100,000.00
K. Amendment No. 4 Amount: $125,000.00
L. Proposed Amendment No. 5 Amount: $125,000.00
M. Proposed New Contract Total Amount: $450,000.00
N. Funding Source: O & M Funds
O. GL String:
5720-20169-484161-617903-000207-10790-0000-00000 - 29.2% Water
5820-20180-494161-617903-000228-15805-0000-00000 - 70.8% Sewer
P. Anticipated Fiscal Year Spend:
FY 23-24: $50,000.00
FY 24-25: $75,000.00
This proposed contract was presented to the DWSD Finance Committee on October 4, 2023. Per DWSD procurement protocol, no further approvals are required.