Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD contract 6003694 for auto body collision repair services for the DWSD owned vehicles (Ford, General Motors, and FCA Brands) with Bob Maxey Ford, Inc. with a total contract amount not-to-exceed amount of $750,000 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 21, 2021
Item No.: 21-543
Contract No. 6003694
Contractor: Bob Maxey Ford, Inc. (DBB)
Contractor Address: 1833 E. Jefferson Ave., Detroit, MI 48207
Contract Amount: $750,000
Term: 7/1/2021 - 6/30/2026 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6003694
Auto Body Collision Repair Services for DWSD Owned Vehicles
(Ford, General Motors, and FCA Brands)
Bob Maxey Ford, Inc.
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to DWSD contract 6003694 for auto body collision repair services for the DWSD owned vehicles (Ford, General Motors, and FCA Brands) with Bob Maxey Ford, Inc. with a total contract amount not-to-exceed amount of $750,000 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Fleet is responsible for maintaining all DWSD owned vehicles (Ford, General Motors, and FCA Brands) to ensure they are operational, safe for use, reliable and in working order. To ensure the Fleet department can provide the highest quality of services to our customers, vehicles are sent out to the dealership for auto body collision repair services. This helps expedite service and limits downtime of the vehicle and truck fleet contributing to smoother operations and higher service levels.
This contract supports manufacture specific parts that some vehicles require for auto body collision repair services and will ensure uninterrupted, as-needed, auto body collision repair services and OEM parts availability for all DWSD owned Ford, General Motors, and FCA Brands vehicles.
PROCUREMENT METHOD
The Fleet Operations Department submitted requisition #484302 to solicit for a new contract for auto body collision repair services for the DWSD owned vehicles (Ford, General Motors, and FCA Brands) that was approved on 6/3/21. This contract was advertised on the Michigan Inter-Governmental Trade Network (MITN) for 26 calendar days (5/3/21 - 5/28/21). MITN published the opportunity to 94 companies subscribing to the relevant NIGP codes and 11 firms downloaded the bid package.
Two bids were received. See attached document for the pricing breakdown information.
• Bob Maxey Ford, Inc. (DBB)
• Bob Maxey Lincoln, Inc. (DBB)
The evaluation and award was based on the highest overall quoted percent discount, the lowest list price for the parts quoted, the lowest labor rates quoted for labor during normal working business hours and the lowest round trip transportation costs to and from supplier’s repair facility.
Equalization credits were applied to Bob Maxey Ford, Inc. at 2% for being a certified DBB.
DWSD Fleet has estimated total costs for auto body collision services for the five-year term of this contract to be $750,000.
Based on the information above, it is recommended that the contract be awarded to the lowest equalized responsive and responsible bidder, Bob Maxey Ford, Inc. (a certified Detroit Based Business) for $750,000 for a term of five years.
Bob Maxey’s clearances expire on 10/2/21 and a formal contract is not required.
SUMMARY
A. Contract Number: 6003694
B. Contract Term: 7/1/21 - 6/30/26 (5years)
C. Contract Amount: $750,000
D. Projected Fiscal Year (FY) Contract Expenditures:
FY 22: $150,000
FY 23: $150,000
FY 24: $150,000
FY 25: $150,000
FY 26: $150,000
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482422-617900-000209-10731-0000-000000 - 30% (Water)
5820-20178-492422-617900-000230-15956-0000-000000 - 70% (Sewer)
These proposed contracts were presented to the BOWC Finance Committee on July 7, 2021. Per DWSD procurement protocol, Post-FRC Mayoral review will also be obtained.