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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 2 for DWSD Contract 6002342 with CDW Government LLC utilizing the MiDeal cooperative contract #071B6600110 for the purchase of standardized and as needed technology commodities and services; by adding $500,000.00, for an amended total contract amount not-to-exceed $5,500,000.00 with no change to the statement of work, term end date or terms & conditions. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of October 15, 2025
Item No. 2025-224
Proposed Amendment No. 2
Contract No.: 6002342
Contractor: CDW Government LLC
Address: 230 N. Milwaukee Ave., Vernon Hills, IL 60061
Initial Contract Amount: $5,000,000.00
Proposed Amendment No. 2 Amount: $500,000.00
Proposed New Total Contract Amount: $5,500,000.00
Current Contract Term: 8/1/19 - 7/31/26
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed Amendment No. 2 to Contract No. 6002342
To add funds to the contract to purchase standardized and as needed technology commodities and services
CDW Government LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve Amendment No. 2 for DWSD Contract 6002342 with CDW Government LLC utilizing the MiDeal cooperative contract #071B6600110 for the purchase of standardized and as needed technology commodities and services; by adding $500,000.00, for an amended total contract amount not-to-exceed $5,500,000.00 with no change to the statement of work, term end date or terms & conditions. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
The DWSD IT Department is responsible for the purchase, installation and maintenance of all technology equipment and software used by DWSD. To help manage this, IT requested a cooperative purchase arrangement. Using the cooperative contract allows access to a vast catalog of items while obtaining discounted rates on as-needed general purpose commercial technology equipment, software and services, to support DWSD’s technology needs and requirements.
DWSD IT has a recurring and ongoing need for equipment, software, hardware, licensing and support. This is the last year for the current contract, and the IT department needs to cover expenses such as Box, Beyond Trust, Adobe Licenses, Laptops for mass onboarding and any other ancillary needs.
Amendment #1 extended the term by two years for a new expiration date of 7/31/26.
Proposed Amendment #2 is to increase contract funding to cover expenses such as Box, Beyond Trust, Adobe Licenses, Laptops for mass onboarding and any other ancillary needs.
PROCUREMENT METHOD
The initial requisition requested a contract utilizing the State of Michigan’s MiDeal cooperative purchase agreement contract to provide DWSD with their own standardized and as-needed IT commodities and services contract. It was approved by the BOWC 9/18/19 and also was approved by the Mayor and City Council in 2019.
Amendment 1 was submitted through requisition #523665, which was approved by Executive Letter 8/8/24. The Amendment requested to extend time through 7/31/26. There was no change in scope, terms and conditions or the not-to-exceed contract amount.
Proposed Amendment 2 was submitted through requisition #537848, which was approved by Budget 8/7/25. The Amendment requests by adding $500,000.00, for an amended total contract amount not-to-exceed $5,500,000.00 with no change to the statement of work, term end date or terms & conditions.
CDW’s clearances are pending approval. A formal amended contract is not required.
SUMMARY
A. Contract No.: 6002342
B. Initial Contract Amount: $5,000,000.00
C. Proposed Amendment No. 2 Amount: $500,000.00
D. Proposed New Total Contract Amount: $5,500,000.00
E. Initial Contract Term: 10/01/2019 - 07/31/2024
F. Amendment No. 1 Extension: 08/01/2024 - 07/31/2026
G. Current Contract Term: 10/01/2019 - 07/31/2026
H. Funding Source: O&M Funds
I. GL String(s):
5720-20168-483301-622302-000205-10790-0000-000000 - 38% Water
5820-20179-493301-622302-000226-15805-0000-000000 - 62 % Sewer
J. Projected Fiscal Year (FY) Contract Expenditures:
FY 25-26: $500,000.00
This proposed amendment was presented to the BOWC Finance Committee on October 1, 2025. Per the DWSD Procurement Policy, no further approvals are required.