Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007210 with Special Multi-Services, Inc., to provide Community Outreach and Canvassing Services; for a total contract amount not-to-exceed $650,000.00 and a term of 3 years plus a 1 year renewal option. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 18, 2025
Item No.: 2025-123
Contract No.: 6007210
Contractor: Special Multi-Services, Inc., 7140 W. Fort Street, Detroit, MI 48209
Contract Amount: $650,000.00
Contract Term: 9/1/25 - 8/31/28 (3 years + 1 year renewal option)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007210
Provide Outreach and Canvassing
Special Multi-Services, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007210 with Special Multi-Services, Inc., to provide Community Outreach and Canvassing Services, for a total contract amount not-to-exceed $650,000.00 and a term of 3 years plus a 1 year renewal option. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Public Affairs has a need for door-to-door canvassing for advanced outreach notifications to inform and educate residents of programs and projects such as of the Lead Service Line Replacement Program. This ensures customers are receiving proper notifications and materials of current and upcoming projects. This new contract will replace DWSD Contract #6006538 which is set to expire 8/30/25.
PROCUREMENT METHOD
This proposed contract was initiated through requisition #530688 and was approved by budget on 2/4/25. It was competitively solicited as RFB #530688 - Community Outreach and Canvassing Services on the BidNet Michigan Inter-Governmental Trade Network (MITN) website for 21 days. MITN published this opportunity to over 1000 companies subscribing to the relevant NIGP codes(s) and 72 firms downloaded the RFB package. Five bids were received, see Bid Tab for the pricing summary.
• Detroit Radio Advertising Group
• H & R Process Serving Group, LLC
• Human Fliers LLC
• Mario Morrow and Associates LLC
• Special Multi-Services, Inc.
One bidder was deemed non-responsive; Detroit Radio Advertising Group did not include required documentation. The four remaining bidders were deemed responsible and responsive. The lowest priced bidder was Special Multi-Services, Inc.
Based on the information above, DWSD Procurement recommends the contract be awarded to Special Multi-Services, Inc. for a term of 3 years and a 1-year renewal option. with a contract not-to-exceed amount of $650,000.00.
Special Multi-Services, Inc. clearances expire on 4/2/26. A formal contract document is routing for signature and is expected to be signed before the BOWC regular meeting.
SUMMARY
A. Contract No.: 6007210
B. Contractor: Special Multi-Services, Inc.
C. Contract Term: 9/1/25 - 8/31/28 (3 years + 1 year renewal option)
D. Contract Amount: $650,000.00
E. Anticipated FY Spend: FY 25-26: $180,555.60
FY 26-27: $216,666.65
FY 27-28: $216,666.65
FY 28-29: $36,111.10
F. Funding Source: O&M Funds
G. GL String:
5720-20168-483421-616100-000205-10790-0000-000000 - 47.1% Water
5820-20179-493421-616100-000226-15805-0000-000000 - 52.9% Sewer
This proposed contract was presented to the BOWC Finance Committee on June 4, 2025. Per DWSD procurement protocol, Mayoral approval will also be obtained.