Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007896 with Bob Maxey Ford, Inc. to provide auto body collision repair services for DWSD fleet vehicles, for a total contract amount not-to-exceed $750,000.00 for a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 17, 2026
Item No.: 2026-127
Contract No. 6007896
Contractor: Bob Maxey Ford, Inc. (DBB, DHB)
Contractor address: 1833 Jefferson Ave, Detroit, Michigan 48207
Contract Amount: $750,000.00
Term: 7/1/2026 - 6/30/2031 ( 5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Contract 6007896
Auto Body Collision Services for DWSD Fleet Vehicles (Ford, General Motors, Chrysler)
Bob Maxey Ford, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007896 with Bob Maxey Ford, Inc. to provide auto body collision repair services for DWSD fleet vehicles, for a total contract amount not-to-exceed $750,000.00 for a term of five (5) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Detroit Water and Sewerage Department’s light duty Ford, General Motors and Chrysler owned vehicles are used year-round to support DWSD Operations. Without operable vehicles, DWSD Fleet Operations cannot support its daily operations.
The Fleet Operations Department is responsible for keeping the fleet vehicles in reliable, working conditions. All DWSD owned Ford, General Motors and Chrysler vehicles require regular maintenance, parts, and repair services and at times collision services. While much of the maintenance is performed in-house, this contract supports manufacturer-specific parts that some vehicles require, and some vehicles will need to be sent to the vendor for collision services, repairs or maintenance. To ensure the Fleet Operations Department can provide the highest quality of services and positively contribute to DWSD’s high level of service to our customers; parts, maintenance and repair services are required on an as-needed basis to keep the vehicles in reliable working condition.
This proposed contract will ensure uninterrupted, as-needed, maintenance and repair services and parts availability for DWSD owned Ford, General Motors, and Chrysler vehicles.
PROCUREMENT METHOD
Requisition #544488 was submitted and approved by Budget on 2/4/26. This Contract 6007896 was competitively solicited per RFB #544488 on April 10, 2026, with a closing date of May 1, 2026, through the Michigan Intergovernmental Trade Network website for 22 calendar days. The RFB was solicited to 626 suppliers, 22 suppliers viewed the bid package which generated three bids, one was a responsive, responsible bidder and two were responsive but non-responsible bidders and did not meet the Fleet Operations Department requirements.
The three bidders are:
|
Bidder |
Bid Price |
Detroit Business Certifications |
Equalization Applied |
Equalized Bid Price |
|
Bob Maxey Ford, Inc. |
$5,685.04 |
DHB/ DBB |
$113.70 (DHB 2%) |
$5,571.34 |
|
Fraser Auto Body |
$8,402.11 |
N/A |
N/A |
$8,402.11 |
|
Genesis Chevrolet |
$287.00 |
N/A |
N/A |
$287.00 |
Based on the information above, it is recommended that the contract be awarded to the responsive and responsible bidder, Bob Maxey Ford, Inc.
Bob Maxey Ford, Inc. clearances expire 5/1/27 and a formal contract will be routed to the vendor for signature.
SUMMARY
A. Contract No.: 6007896
B. Contractor: Bob Maxey Ford, Inc. (DBB, DHB)
C. Contract Term: 7/1/2026 - 6/30/2031
D. Contract Amount: $750,000.00
E. Funding Source: O&M Funds
F. Projected Fiscal Year Expenditures:
FY 27-28: $150,000.00
FY 28-29: $150,000.00
FY 29-30: $150,000.00
FY 30-31: $150,000.00
FY 31-32: $150,000.00
G. GL String:
5720-20167-482422-617900-000209-10731-0000-000000 - 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000 - 49.5% Sewer
This contract was presented to the BOWC Finance Committee on June 3, 2026. Per the DWSD Procurement Policy, Mayoral Review will also be obtained.