Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005838 with Mission Ford of Dearborn, for Ford parts, repairs and maintenance services, for a total contract amount not-to-exceed $1,000,000.00 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 18, 2024
Item No.: 2024-170
Contract No.: 6005838
Contractor: Mission Ford of Dearborn, 14585 Michigan Ave., Dearborn, MI 48126
Contract Amount: $1,000,000.00
Contract Term: 9/19/24 - 9/18/29 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6005838
Ford Parts, Repairs, and Maintenance Services
Mission Ford of Dearborn
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director approve DWSD Contract No. 6005838 with Mission Ford of Dearborn, for Ford parts, repairs and maintenance services, for a total contract amount not-to-exceed $1,000,000.00 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Fleet is responsible for maintaining all DWSD owned vehicles to ensure they are operational and safe for use. The majority of the DWSD fleet are Ford brand vehicles. To ensure Fleet can provide the highest quality of services to internal customers and positively contribute to DWSD’s high level of service to our customers, vehicles may be sent out for maintenance and repair services. Services are generally performed in-house; however, vehicles may be sent out for service when there is a large number of vehicles needing service at the same time, when manufacture warranty repairs are needed or when work exceeds internal DWSD technician experience and skill set. This helps expedite service and limits vehicle downtime and aids in fleet maintaining high service levels. This proposed contract will ensure uninterrupted, as-needed, maintenance and repair services and OEM parts availability for Ford vehicles.
PROCUREMENT METHOD
This contract was competitively solicited per RFB #511890 on October 16, 2023, with a closing date of November 17, 2023, through the Michigan Intergovernmental Trade Network website for 33 calendar days. The RFB was solicited to 81 suppliers, and 18 suppliers viewed the bid package which generated 2 responsive, responsible bidder, Bob Maxey Ford, and Mission Ford of Dearborn and 1 non-responsive bidder, Dealer Auto Parts Sales, Inc. Fleet Operations requested the solicitation be resolicited to acquire additional Ford dealerships.
Therefore, RFB 511890A was resolicited on January 11, 2024, with a closing date of February 9, 2024, through the Michigan Intergovernmental Trade Network website for 30 calendar days. The RFB was solicited to 73 suppliers, and 17 suppliers viewed the bid package which generated 3 responsive, responsible bidders, Bob Maxey Ford Inc., Feldman Ford, LLC and Mission Ford of Dearborn, 1 non-responsive bidder Dealer Auto Parts Sales, Inc. not meeting the minimum qualifications, and 1 non-responsible bidder Suburban Ford of Ferndale did not submit the required bid package.
List in order from lowest equalized bid price to highest.
|
Bidder |
Bid Price |
DBB/DHB Credit |
Equalized Credits |
Equalized Bid Price |
|
Mission Ford of Dearborn |
$1,049.51 |
N/A |
N/A |
$1,049.51 |
|
Feldman Ford, LLC |
$1,251.99 |
N/A |
N/A |
$1,251.99 |
|
Bob Maxey Ford, Inc. |
$1,489.95 |
DHB |
$29.80 |
$1,460.16 |
|
Dealer Auto Parts Sales, Inc. |
Non-responsive - Vendor did not meet minimum qualifications. |
|
Suburban Ford of Ferndale |
Non-responsible - Vendor did not submit the required bid package. |
Based on the information above, it is recommended that the contract be awarded to the lowest apparent responsive and responsible bidder, Mission Ford of Dearborn, in the amount of $1,000,000.00.
Mission Ford of Dearborn clearances expire on 3/20/25 and a formal contract document is not required as the standard terms and conditions will apply.
SUMMARY
A. Contract No.: 6005838
B. Contractor: Mission Ford of Dearborn
C. Contract Term: 9/19/24 - 9/18/29 (5 years)
D. Total Contract Amount: $1,000,000.00
E. Anticipated FY Spend:
FY 25-26: $200,000.00
FY 26-27: $200,000.00
FY 27-28: $200,000.00
FY 28-29: $200,000.00
FY 29-30: $200,000.00
F. Funding Source: O&M Funds
G. GL Strings: 5720-20167-482422-617900-000209-10731-0000-000000- 50.5% Water
5820-20178-492422-617900-000230-15956-0000-000000- 49.5% Sewer
This contract was presented to the BOWC Finance Committee on September 4, 2024. Per the DWSD Procurement Policy, Mayoral Review approval will also be obtained.