Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005538 for 1,335 tons of Cold Patch Material, CP-5 Modified with Cadillac Asphalt for a total contract amount not-to-exceed $186,900.00 and a term of 1 year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of August 16, 2023
Item No.: 2023-177
Contract No.: 6005538
Contractor: Cadillac Asphalt (DBB), 670 South Dix, Detroit, MI 48217
Contract Amount: $186,900.00
Contact Term: 11/1/23-10/31/24 (1 year)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6005538
Patch Material
Cadillac Asphalt
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005538 for 1,335 tons of Cold Patch Material, CP-5 Modified with Cadillac Asphalt for a new contract amount not-to-exceed $186,900.00 and a term of 1 year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Warehouses receive, stock, store and issue materials to various DWSD Divisions to support the Field work of our Operations Group. Patch material is essential for completion of many DWSD projects. Cold patch (specification #CP-5) is used year around to patch excavation holes on streets and sidewalks made by DWSD during repairs of water and sewer assets and similar service work orders. To support their work, DWSD’s Materials Management team maintains a readily available supply at both the CSF and West Yard warehouses. Cold patch is bid out annually due to its volatile pricing. This contract will assure that operations will run smoothly and to replenish stock preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
This contract was procured through a Request for Bids (RFB) #506859 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 22 calendar days. MITN published this opportunity to 81 companies and 10 firms downloaded the bid package. Two bids were received and Cadillac Asphalt was the lowest equalized bidder.
|
Bidder |
Bid Total |
Equalization |
Equal. Credits Applied |
Equalized Total |
|
Ajax Paving |
$184,230.00 |
None |
None |
$184,230.00 |
|
Cadillac Asphalt |
$186,900.00 |
DBB - 2% |
($3,738) |
$183,162.00 |
Cadillac Asphalt is a Detroit Based Business and their clearances expire on 6/12/24. A formal contract document is not required.
SUMMARY
A. Contract No: 6005538
B. Contract Term: 11/1/23 - 10/31/24 (1 year)
C. Contract Amount: $186,900.00
D. Anticipated FY Spend: FY 23-24: $124,600.00
FY 24-25: $62,300.00
E. Funding Source: O&M Funds
F. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Subcommittee on August 2, 2023. Per DWSD procurement protocol, no additional approvals are required.