Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006767 with Inner-Tite Corp., to provide curb stop box locks, for a total contract amount not-to-exceed $200,000.00 and a term of two (2) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of November 20, 2024
Item No.: 2024-224
Contract No.: 6006767
Contractor: Inner-Tite Corp., 110 Industrial Drive, Holden, MA 01520
Contract Amount: $200,000.00
Contract Term: 11/25/24 - 11/24/26 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6006767
Curb Stop Box Locks
Inner-Tite Corp.
MOTION
Upon recommendation of Marqaicha Welch, Operations Resource Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6006767 with Inner-Tite Corp., to provide curb stop box locks, for a total contract amount not-to-exceed $200,000.00 and a term of two (2) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD warehouses secure, store and issue parts from inventory, including curb stop box locks, which vary in size. The locks are used by DWSD Maintenance & Repair, and Meter Operation Divisions throughout the City of Detroit. The curb stop box locks and keys are needed to protect and secure DWSD assets once the water services has been interrupted. Without the curb box locks, DWSD risk illegal water usage and unmetered water being provided and unbilled.
This proposed 2-year contract will support the department by providing curb stop box locks and keys. This contract will serve to replenish stock levels, preventing emergency spot buys. Inner-Tite is an Engineering approved, sole manufacturer of curb stop box locks used by DWSD.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #524987 was submitted and approved by Budget on 8/28/24. In accordance with Section 7.5.11 of the DWSD Procurement Policy, competitive solicitation is not required for a sole source purchase. The ECS was approved 9/11/24 by Director Brown. This contract is procured as a sole source, exception to competitive solicitation because of the unique design which is protected under a patent with a special key, only available from Inner-Tite. These devices are only sold to utility companies and are not available to any other industries or the general public for security purposes.
Based on the information above, DWSD Procurement recommends the contract be awarded to Inner-Tite Corp. for a term of 2 years with a contract not-to-exceed amount of $200,000.00.
Inner-Tite clearances expire on 1/9/25 and a formal contract document is not required as the Standard Terms & Conditions apply.
SUMMARY
A. Contract No: 6006767
B. Contract Term: 11/25/24 - 11/24/26 (2 years)
C. Total Contract Amount: $200,000.00
D. Anticipated FY Spend:
FY 25: $58,333.35
FY 26: $100,000.00
FY 27: $41,666.65
E. Funding Source: O&M Funds
F. GL String:
5720-20167-482432-621900-000209-10830-0000-000000 - 50.2% Water
5820-20178-492432-621900-000230-15948-0000-000000 - 49.8% Sewer
Per DWSD procurement protocol, no additional approvals are required.