Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006962 with Motor City Pipe & Supply Co. for Gate Valve parts, for a total contract amount not-to-exceed $601,549.50 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of February 19, 2025
Item No.: 2025-31
Contract No.: 6006962
Contractor: Motor City Pipe & Supply Co., 12389 Schaefer Hwy., Detroit, MI 48227
Contract Amount: $601,549.50
Term: 3/1/25 - 2/28/27 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6006962
Gate Valve Parts - Various Sizes
Motor City Pipe & Supply Co.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6006962 with Motor City Pipe & Supply Co. for Gate Valve parts, for a total contract amount not-to-exceed $601,549.50 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD warehouses receive, stock, store, and issue inventory to various DWSD teams, to support Field Services, Maintenance Repair, and Operations field crew work. This two-year contract will allow timely replenishment of gate valve parts to ensure DWSD stock levels meet operational needs. The various items include these 5 sizes 4”, 6”, 8”, 12”, and 16”. These parts will be maintained as inventory and then issued as replacement parts, upon request. to avoid emergency spot buy purchases and possible work stoppage.
PROCUREMENT METHOD
The Warehouse Department submitted Requisition #526158 was submitted and approved by Budget on 10/2/24. This contract was competitively solicited as a Request for Bids (RFB) #526158 and was advertised on the BidNet Michigan Inter-Governmental Trade Network (MITN) website for 22 days. MITN published this opportunity to 100 companies subscribing to the relevant NIGP codes(s) and 22 firms downloaded the RFB package.
Four bids were received. Evaluation of the bids was based on the lowest bid pricing form the following vendors:
• Decima LLC
• EJ USA, Inc.
• ETNA Supply Company
• Motor City Pipe & Supply Co.
See attached Bid Tabulation.
Motor City has the lowest bid pricing and were responsive and responsible. Based on this information, it is recommended that the contract be awarded to Motor City Pipe & Supply Co.
Motor City Pipe & Supply Co. has clearances that expire on 11/26/25. A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply.
SUMMARY
A. Company: Motor City Pipe & Supply Co.
B. Contract No: 6006962
C. Contract Term: 3/1/25 - 2/28/27 (2 years)
D. Total Contract Amount: $601,549.50
E. Anticipated FY Spend:
FY 25-26: $100,258.25
FY 26-27: $300,774.75
FY 27-28: $200,516.50
F. Funding Source: O&M Funds
G. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% Water
This proposed contract was presented to the BOWC Finance Committee meeting on February 5, 2025. Per DWSD procurement protocol, no additional approvals are required.