Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004922 to utilize MiDeal Cooperative Contract #230000000345 with Waste Management of Michigan for removal of non-hazardous solid waste, rubbish & garbage services for a total contract amount not-to-exceed $180,000 and a term of five years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 21, 2023
Item No. 2023-128
Contract No.: 6004922
Contractor: Waste Management of Michigan, 48797 Alpha Dr. Ste 150, Wixom, MI 48393
Total Contract Amount: $180,000
Contract Term: 7/1/2023 - 6/30/2028, (includes (2) one-year renewal options exercisable by the DWSD Director per MiDeal’s extension to cooperative contract #230000000345)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract No. 6004922
For removal of non-hazardous solid waste, rubbish, and garbage services
Waste Management of Michigan
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6004922 to utilize MiDeal Cooperative Contract #230000000345 with Waste Management of Michigan for removal of non-hazardous solid waste, rubbish & garbage services for a total contract amount not-to-exceed $180,000 and a term of five years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Central Service Facility (CSF) is responsible for providing disposal trash removal for non-hazardous solid waste and recycling services for all DWSD locations. The Contractor will collect, transport, process and dispose of all solid waste and recyclables necessary. The vendor must provide services at the following five DWSD locations as requested by DWSD Facilities Management:
• Main Office Building (MOB) 735 Randolph, Detroit, MI 48226
• Central Services Facility (CSF) 6425 Huber, Detroit, MI 48211
• West Yard (WY) 13401 W. Outer Drive, Detroit, MI 48239
• Westside Customer Service Center (WSCS) 15600 W. Grand River, Detroit, MI 48227
• Eastside Customer Service Center (ESCS) 13303 E. McNichols, Detroit, MI 48205
DWSD is requesting the funds to pay for services for FY-23 and future usage for the next five years.
PROCUREMENT METHOD
The DWSD Procurement Policy allows for participation in cooperative purchasing agreements.
from other public purchasing consortiums of competitively solicited contracts. However, prior to
utilizing a cooperative contract, the DWSD Procurement Policy requires Detroit Based Businesses
(DBB) and Detroit Resident Businesses (DRB) be provided an exclusive opportunity to submit a
bid that is equal to or less than the price of the cooperative purchase agreement, provided the DBB
or DRB will meet or exceed all terms and conditions of the cooperative agreement.
To ensure compliance, DWSD Procurement published an Intent to Respond (ITR) #502465 on 4/18/23, with a closing date of 4/27/23, through the Michigan Intergovernmental Trade Network (MITN). The ITR was solicited to over 92 suppliers and 20 suppliers viewed the ITR. A bid response was submitted by Decima LLC, a certified DBB and DRB business; however, their pricing exceeded the pricing provided via the cooperative agreement.
This (5) five-year contract was procured through Requisition #502465, which was approved by Budget on 11/14/22. Contract 6004922 is being recommended for award to Waste Management of Michigan, per the pricing, terms, and conditions of the MiDeal Cooperative Contract #230000000345.
Waste Management of Michigan clearances expire 3/27/24 and a formal contract document is not required.
SUMMARY
A. Contract No.: 6004922
B. Contractor: Waste Management of Michigan
C. Contract Term: 7/1/23 - 6/30/28, with (2) one-year renewal options
D. Total Contract Amount: $180,000
E. Projected FY Expenditures: FY 23-24: $36,000
FY 24-25: $36,000
FY 25-26: $36,000
FY 26-27: $36,000
FY 27-28: $36,000
F. Funding Source: O&M Funds
G. GL String(s):
5720-20167-482421-617900-000209-10731-0000-000000 - 47.1%
5820-20178-492421-617900-000230-15956-0000-000000
- 52.9%
This was presented to the DWSD Finance Committee on ------------------------June 7, 2023. Per the DWSD Procurement Policy, Mayoral Review will also be obtained.