Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD’s portion of the City of Detroit’s Contract 6003182 with Power Lighting & Technical Services for as-needed electrical services for Facility Operations with a total amount not-to-exceed $200,000 over a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 17, 2021
Item No. 21-0421
Contract No. 6003182
Contractor: Power Lighting & Technical Services (DBB & DRB)
Contractor Address: 10824 West Chicago, Suite 200, Detroit, MI 48204
DWSD Amount: $200,000 of the total contract amount of $1,800,000 for DWSD Facilities
Term: 1/19/2021 - 1/18/2023 (2 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed CoD Contract 6003182 (includes DWSD Facilities)
For as-needed electrical services for DWSD Facilities
Power Lighting & Technical Services
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD’s portion of the City of Detroit’s Contract 6003182 with Power Lighting & Technical Services for as-needed electrical services for Facility Operations with a total amount not-to-exceed $200,000 over a term of 2 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND & JUSTIFICATION
This contract allows for critical, emergency and routine repairs across all DWSD facilities. Electrical as-needed services include, but not limited to, light replacements, circuit breaker repairs, electrical panel upgrades, wiring, generator repairs and installation of switches. The contract will allow the contractor to review and remedy any electrical system issues.
PROCUREMENT METHOD
The City of Detroit (CoD) advertised a Request for Quotes (RFQ) #18792 via the Advanced Procurement Oracle Module for a period of 12 calendar days, which was viewed by 5 vendors. DWSD’s electrical services requirements were included in the City-wide solicitation for the contract.
Two bids were received. Power Lighting was recommended, based on their certification as a Detroit Headquartered, Detroit Resident Business and Small Business and was eligible for 8% equalization. The second bid was received from Bayview Electric and was eligible for 2% equalization as a Detroit Based Business.
Negotiations were conducted, in compliance with the CoD’s Procurement Ordinance, by the Procurement team at the Office of Contracts and Purchasing with the vendor and rates have been set, over the two-year term, to:
• $56.00 per hour for regular time rate
• $84.00 per hour for overtime rate
To ensure DWSD remains in compliance with our Procurement Policy, DWSD is requesting BOWC approval to utilize the City of Detroit contracts with Power Lighting & Technical Services for the as-needed electrical services.
As the primary solicitor for this contract, the City of Detroit (CoD) will own and manage the overall contract for as-needed electrical services.
Powe4r Lighting’s clearances expire 1/21/2022 and the contract with CoD has been executed by both parties.
SUMMARY
A. Contract No.: 6003182
B. Contractor: Power Lighting & Technical Services
C. DWSD’s Contract Portion: $200,000
D. CoD’s Total Contract Amount: $1,800,000
E. Contracts Term: 01/19/2021 - 01/18/2023 (2 years)
F. Fiscal Year Breakdown: FY 20-21: $25,000
FY 21-22: $100,000
FY 21-22: $75,000
G. Funding Source: O&M Funds
H. GL String:
5720-20167-482421-622900-000209-10743-0000-000000 - 30%
5820-20178-492421-622900-000230-15962-0000-000000 - 70%
Per the CoD’s Procurement Ordinance, OCP requested the Detroit City Council for approval on February 2, 2021. It was then moved to the Neighborhood & Community Services Committee for review and recommendation for approval on February 4, 2021. The contract was reviewed and fully approved by the City Council on February 9, 2021 with no reconsiderations.
Per DWSD’s Procurement Policy, this proposed contract was presented to the BOWC Finance Committee on March 3, 2021. With the Board of Water Commissioners and City Council approvals, all necessary approval requirements will have been met.