Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005258 to piggyback City of Detroit Contract 6004973 with Decima, LLC for as-needed plumbing services for a total contract amount not-to-exceed $639,000.00 and a term of 5 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of May 17, 2023
Item No.: 2023-107
Contract No: 6005258
Contractor: Decima, LLC, 16870 Schaefer Hwy., Detroit, MI 48235
Contract Amount: $639,000
Contract Term: 5/1/23 - 12/19/28 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6005258
As-needed plumbing services for the DWSD Engineering Dept.
Decima, LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005258 to piggyback City of Detroit Contract 6004973 with Decima, LLC for as-needed plumbing services for a total contract amount not-to-exceed $639,000.00 and a term of five years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Field Engineering intends to piggyback off an existing City of Detroit contract for as-needed plumbing services to inspect, repair, install, service and maintain plumbing and mechanical systems and sub-systems including pipes, fittings, fixtures, and other plumbing and mechanical equipment used within the water distribution and wastewater collection systems. Other services include repairing fixtures by repacking, re-seating or repairing valves, cutting and threading pipe, bending pipe, flaring and brazing copper tubing, emergency hydrant repairs/replace and testing valves and other equipment, installation and maintenance of water quality meters; cleans basins and unplugs pipes. The contractor may assist in performing other maintenance duties such as electrical troubleshooting and repairs as it related to plumbing discipline. Contractor will also assist in leak detection and providing support for field verification of setting up metering areas of the distribution network, where valves will be exercised, so that demand in the area can be monitored by the flow through one or more flow meters for the purpose of leakage management.
PROCUREMENT METHOD
DWSD Engineering Department is requesting to piggyback on an existing City of Detroit Contract 6004973. The Office of Contracting and Procurement issued Request for Quote (RFQ) #182883 for as-needed plumbing services that closed on 11/30/22. The award to the lowest equalized bidder, Decima, LLC, was approved by City Council on 3/21/23. The contract will expire on 12/19/28.
DWSD Procurement has confirmed that the vendor has agreed to the request to piggyback off the City’s contract and also confirmed that the DWSD work will not significantly change, alter or remove from their ability to provide services to the City of Detroit.
This contract was initiated through requisition #506367 and approved by Budget on 4/17/23. The vendor’s insurance is current, and clearances are valid through 11/29/23. A formal contract document is not required as the terms and conditions for the CoD contract 6005258 will apply.
SUMMARY
A. Contract Number: 6005258
B. Contract Term: 5/1/23 - 12/09/28
C. Contract Amount: $639,000
D. Funding Source: O&M Funds
E. GL Strings:
5720-20167-482401-617900-000209-10731-0000-000000 - 100% Water
F. Projected Fiscal Year (FY) Contract Expenditures:
FY 22-23: $14,000
FY 23-24: $130,000
FY 24-25: $130,000
FY 25-26: $130,000
FY 26-27: $130,000
FY 27-28: $105,000
This contract was presented to the BOWC Finance Committee on May 3, 2023. Per the DWSD Procurement Policy, Mayoral Review will also be obtained.