Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts No. 6006566 with ETNA Supply Company and Contract No. 6006565 with Ferguson Waterworks; for the purchase of as-needed Gate Box Parts of various sizes, for a combined total contract amount not-to-exceed $288,177.00 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of September 18, 2024
Item No.: 2024-171
Terms of the Contacts: 9/23/24-9/22/25 (1 year)
Contract No.: 6006566
Contractor: ETNA Supply Company (DBB)
Address: 2158 Gratiot Ave., Detroit, MI 48207
Contract Amount: $21,167.00
Contract No.: 6006565
Contractor: Ferguson Waterworks
Address: 24425 Schoenherr Rd., Warren, MI 48089
Contract Amount: $267,010.00
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contracts 6006566 & 6006565
For various Gate Box Parts
ETNA Supply Company
Ferguson Waterworks
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contracts No. 6006566 with ETNA Supply Company and Contract No. 6006565 with Ferguson Waterworks; for the purchase of as-needed Gate Box Parts of various sizes, for a combined total contract amount not-to-exceed $288,177.00 and a term of one year. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD is requesting the purchase and delivery of Gate Box Parts. DWSD warehouses secure, store and issue various parts and supplies from its inventory, including gate box parts. Gate boxes are similar to curb stop boxes and serve as the access point to gate valves that turn water off and on during repairs. The magnetically locatable boxes must be made of an exceptionally strong plastic which protects the valve/utility services by resisting moisture, corrosion, UV and temperature changes. Gate box repair parts aid in extending the life of the boxes by decreasing the replacement of the gate boxes. This contract will serve to replenish stock levels preventing emergency spot buys and possible work stoppage for Field Operations.
PROCUREMENT METHOD
The proposed contracts were initiated through requisition #522724 and approved by Budget on 7/18/24. The contract was competitively solicited through a Request for Bids (RFB) #522724 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 22 calendar days. MITN published this opportunity to 211 companies and 16 firms downloaded the bid package. Three bids were received. See attached bid tab for the pricing summary.
• ETNA Supply Company
• Ferguson Waterworks
• Motor City Pipe & Supply
All bidders were evaluated and determined to be responsive and responsible bidders. DWSD chose the lowest bidder per line items, which resulted in award of the two lowest bidders. These are critical inventory items for DWSD Field Crews.
Both awardees have current clearances, ETNA Supply expiring on 3/5/25 and Ferguson Waterworks expiring on 2/7/25. Formal contract documents are not required as the Standard Terms & Conditions apply.
SUMMARY
A. Company ETNA Supply Company
B. Contract No: 6006566
C. Contract Term: 9/23/24-9/22/25 (1 year)
D. Initial Contract Amount: $21,167.00
E. Anticipated FY Spend: FY 25-26: $15,875.25
FY 26-27: $5,291.75
F. Company Ferguson Waterworks
G. Contract No: 6006565
H. Contract Term: 9/23/24-9/22/25 (1 year)
I. Initial Contract Amount: $267,010.00
J. Anticipated FY Spend: FY 25-26: $200,250.00
FY 26-27: $66,750.00
F. Funding Source: O&M Funds
G. GL String: 5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
These proposed contracts were presented to the BOWC Finance Committee on September 4, 2024. Per DWSD procurement protocol, no additional approvals are required.