Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3090197 with AIS Construction Equipment Corporation to provide (3) three new John Deere 35P-Tier mini excavators with trailers and attachments, for a total purchase not-to-exceed amount of $338,328.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of February 18, 2026
Item No.: 2026-37
Purchase Order No.: 3090197
Contractor: AIS Construction Equipment Corporation
Contractor Address: 56555 Pontiac Trail. New Hudson, MI 48165
Purchase Order Amount: $338,328.00
Contract Term: One-Time Purchase
Delivery Time Frame: approximately 60 days ARO
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Purchase Order 3090197
Provide (3) three new John Deere 35P-Tier mini excavators with trailers and attachments
AIS Construction Equipment Corporation
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3090197 with AIS Construction Equipment Corporation to provide (3) three new John Deere 35P-Tier mini excavators with trailers and attachments, for a total purchase not-to-exceed amount of $338,328.00 and authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Detroit Water and Sewerage Department (DWSD) Fleet Operations have requested the (3) three new John Deere 35P-Tier mini excavators with trailers and attachments to replace the current out-of-service equipment. These mini excavators support the Maintenance and Repair Sewerage Operations in daily field operations by having the ability to excavate in combat areas, to avoid hitting below ground services. The excavators are a part of the approved FY25- FY26 CIP budget and vehicle replacement cycle.
PROCUREMENT METHOD - SOLE SOURCE
Requisition #542781 was submitted and approved by Budget on 12/10/25. In accordance with Section
7.5.11 of the DWSD Procurement Policy, competitive solicitation is not required for sole source purchases. AIS Construction Equipment Corporation has provided a current sole source letter to DWSD confirming that they are the only firm that can provide a new John Deere 35 P-Tier mini excavator with trailer and attachments to DWSD.
Based on the information above, DWSD Procurement recommends the Purchase Order be awarded to AIS Construction Equipment Corporation utilizing the Sourcewell Vendor Contract No. 011723-JDC pricing with a total Purchase Order not-to-exceed amount of $338,328.00.
AIS Construction Equipment Corporation clearances expire 9/16/26 and a formal contract document is not required as the Standard Terms & Conditions will apply.
SUMMARY
A. Purchase Order No: 3090197
B. Contractor: AIS Construction Equipment Corporation
C. Total Purchase Order Amount: $338,328.00
D. Funding Source: CIP Funds
E. GL String:
5721-20244-487711-644600-004104-30129-0000-000000- 50% Water
5821-20243-497711-644600-004105-30129-0000-000000- 50% Sewer
This proposed Purchase Order was presented to the BOWC Finance Committee on February 4, 2026. Per the DWSD procurement protocol, no further approvals are required.