Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3079434 with AIS Construction Equipment Corporation to provide six John Deere 35G mini excavators with trailers and attachments, for a total purchase amount not-to-exceed $900,000.00. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of November 20, 2024
Item No.: 2024-217
Purchase Order No.: 3078435
Contractor: AIS Construction Equipment Corporation
Contractor Address: 56555 Pontiac Trail, New Hudson, MI 48165
Purchase Order Amount: $900,000.00
Purchase Order Term: One-Time Purchase
Delivery Time Frame: Thirty Days ARO
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Purchase Order No. 3078435
Two John Deere 35G Mini Excavator with Trailer and Attachments
AIS Construction Equipment Corporation
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Purchase Order 3078435 with AIS Construction Equipment Corporation to provide six John Deere 35G mini excavators with trailers and attachments, for a total purchase amount not-to-exceed $900,000.00. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Detroit Water and Sewerage Department (DWSD) Fleet Operations has requested the purchase of (6) mini-compact enclosed cab excavators with trailers and attachments that will be used to support additional field crews in Lead Service Line and Maintenance and Repair Divisions (M&R, Sewer and Minor Asset Repair Section).
To enhance our capacity for efficient and effective water and sewer repairs, the Operations Group has requested the acquisition of (6) additional mini excavators. These versatile machines will significantly improve our ability to handle excavation tasks with precision and agility, minimizing disruption to surrounding areas and streamlining the repair process. Their compact size makes them ideal for accessing tight spaces and urban environments where larger equipment is impractical. Investing in these mini excavators will boost our operational efficiency and reduce overall project timelines and costs, ultimately benefiting our service quality and community satisfaction.
The purchase of these (6) new mini-compact enclosed cab excavators with trailers and attachments is part of the plan for the fiscal year 24/25 Capital Improvement Purchase (CIP).
PROCUREMENT METHOD - SOLE SOURCE
Requisition #524805 was submitted and approved on 9/17/24. In accordance with Section 7.5.11 of the DWSD Procurement Policy, competitive solicitation is not required for a sole source purchase. AIS Construction Equipment Corporation has provided a current sole source letter to DWSD confirming that they are the only firm that can provide a John Deere 35G mini excavator with trailer and attachments to DWSD.
Based on the information above, DWSD Procurement recommends the Purchase Order be awarded to AIS Construction Equipment Corporation with a total Purchase Order not-to-exceed amount of $900,000.00.
AIS Construction Equipment Corporation’s clearance expires on 6/17/25
SUMMARY
A. Purchase Order No: 3079434
B. Contractor: AIS Construction Equipment Corporation
C. Purchase Order Term: Spot Buy
D. Total Purchase Order Amount: $900,000.00
E. Funding Source: CIP Funds
F. GL String:
5721-20244-487711-644600-004104-30129-0000-000000 - 50% Water
5821-20243-497711-644600-004105-30129-0000-000000 - 50% Sewer
Per DWSD procurement protocol, no other approvals are required.