Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment 1 to DWSD Contract 6003726 with Pipetek Infrastructure Services to reduce the total contract not-to-exceed amount by $870,935 for a revised new total amount of $629,065.00 for emergency investigations, cleaning and repairs to catch basins, manholes, sinkholes, etc. related to the 2021 severe flooding events (Project No. DWS-947). This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 20, 2021
Item No. 21-0627
Amendment 1
Contract No.: 6003726 (Project No. DWS-947)
Contractor: Pipetek Infrastructure Services, 12119 Levan Rd., Livonia, MI 48150
Initial Contract Amount: $1,500,000
Proposed Amendment 1 Amount: ($870,935.00) - a reduction to the NTE
New Proposed Total Amount: $629,065.00
Term: 6/26/21 - 12/31/21 (6 months) - no change to term
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment 1 to DWSD Contract No. 6003726 / Project No. DWS-947
Emergency catch basin and sewer investigations, repairs and cleaning services
MOTION
Upon recommendation of Mamata Burgi, Operations Resource Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment 1 to DWSD Contract 6003726 with Pipetek Infrastructure Services to reduce the total contract not-to-exceed amount by $870,935 for a revised new total amount of $629,065.00 for emergency investigations, cleaning and repairs to catch basins, manholes, sinkholes, etc. related to the 2021 severe flooding events (Project No. DWS-947). This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Three emergency services contracts were put in place for a term of 6 months (through 12/31/21) following the severe rain and flooding events in Detroit on June 25th & 26th, 2021:
• DWS-947 with Pipetek for $1,500,000 (Contract 6003726) - provides emergency catch basin and sewer investigations, repairs and cleaning services.
• DWS-948 with Inland Waters for $2,000,000 (Contract 6003727) - provides emergency services of sewers investigations, cleaning and vacuuming; removal and transport of debris; catch basins and sink hole investigations, cleaning & repairs.
• DWS-949 with Lakeshore Global Corp for $1,500,000 (Contract 6003817) - provides emergency flood field and basement investigation services.
The contracts were made for a term of 6 months each in the event there be additional rain/flood events in Detroit this calendar year.
At the time these three contracts commenced, the total spend was not known and the contracts were initiated with estimated amounts. Due to the vast nature and number of residents and streets impacted by the flooding, along with the time it took to mobilize and perform all necessary investigations, repairs and/or cleaning, DWSD now knows the final dollar amounts spent under these three contracts, which requires revisions to finalize the total contract not-to-exceed amounts.
All services related to the flood events in June 2021 for these three contracts have been performed, thereby requiring amendments to the dollar amounts.
The DWSD Operations Division submitted Requisition 491680 to process Amendment 1 against DWS-947 with Pipetek (Contract 6003726) as follows:
Proposed Amendment 1 - Requests to reduce the NTE of Pipetek Contract 6003726 (DWS-947) by $870,935.00 for a new NTE of 629,065.00. The funds removed will be added to Contracts 6003727 (Inland Waters) and Contract 6003817 (Lakeshore Global) as outlined in the applicable BOWC letters.
PROCUREMENT METHOD - EMERGENCY EXCEPTION
This contract was procured through an emergency exception to competitive solicitation due to the severe rain and flooding events that happened in Detroit on June 25th & 26th, 2021. The rain and flooding impacted thousands of Detroit residents and their homes. DWSD Director Brown signed the final version of the Exception from Competitive Solicitation (ECS) Form for a term of 6 months and a NTE of $1,500,000 on 7/29/21. Prior versions were submitted, signed and eventually revised as it took time to fully vet the true scope and nature of how many homes and streets were affected and the amount of needed. This contract (DWS-947) was put in place in conjunction with DWS-948 with Inland Waters and DWS-949 with Lakeshore Global to cover services related to catch basins, manholes and related investigations.
SUMMARY
A. Contract No.: 6003726 (Project No. DWS-947)
B. Contractor: Pipetek Infrastructure Services
C. Contract Term: 6/26/21 - 12/31/21 (6 months)
D. Initial Contract Amount: $1,500,000
E. Proposed Amend 1 Amount: ($ 870,935.00) a reduction to the NTE
F. Amend 1 New Total Amount: $ 629,065.00
G. Funding Source: CIP Funds
H. GL String: 5821-20243-497711-617900-460999-15802-0000-000000 - 100% Sewer
This contract was presented to the DWSD Finance Subcommittee on October 6, 2021. Per DWSD procurement protocol, not additional approvals are required as this is a reduction in funds.