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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6008062 (DWS-982) with Decima LLC, for FEMA Basement Backup Protection Program (BBPP), for a total contract not-to-exceed amount of $1,356,453.50 (reimbursable by EGLE funding) and a term of 528 calendar days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of October 21, 2026
Item No. 2026-209
Contract No.: 6008062 (DWS-982)
Contractor: Decima LLC (DBB, DHB, DSB, MBE)
Address: 16870 Schaefer Hwy., Detroit, MI 48227
Contract Amount: $1,356,453.50
Contract Term: 528 calendar days after BOWC approval
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6008062/ Project No. DWS-982
FEMA Basement Backup Protection Program (BBPP)
Decima LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6008062 (DWS-982) with Decima LLC for FEMA Basement Backup Protection Program (BBPP) not-to-exceed amount of $1,356,453.50 (reimbursable by EGLE funding) and a term of 528 calendar days. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Operations has received EGLE grant funding to provide backwater valve installation and cleanout services for a total of 70 Aviation/Warrendale homes. DWSD staff will contact identified residents and verify current occupancy and obtain waiver signatures, in addition to scheduling inspections and CCTV video of the selected properties.
Under the proposed contract, the vendor will perform all construction repairs. Where there may be need for lateral repair or replacement, DWSD will attempt to channel those residents through the PSRP program and/or issue Fix-It Letters. DWSD will disconnect and reroute downspouts at each and ensure the contractor is backfilling properly so that restoration can proceed quickly after installation.
PROJECT OBJECTIVES / COSTS
The project cost per home is estimated at approximately $11,000 - $12,000 per home. DWSD will inspect each residence to determine what is needed and then verify with the BBPP inspector and contractor what is needed for each installation. All work will be documented on the inspector checklist and should match the contractor invoice for reimbursement not-to-exceed $1,356,453.50.
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Bids (RFB) per Requisition 546701, which was fully approved on 7/8/26. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 30 calendar days (6/16/26-7/16/26). MITN published this opportunity to 1,111 companies and 63 firms downloaded the bid package. In addition to posting on MITN, Procurement sent email notices to approximately 89 firms. Additional vendor outreach was performed by staff to connect with firms that have not done business with DWSD in the past to expand the vendor pool.
The Engineer’s Estimate for this work is $1,356,453.50.
Four (4) bids were received:
|
Bidder |
Total Unit Price |
Equalization Applied |
Total |
|
**Moore Brothers Plumbing, Heating & Cooling LLC |
$19,163.24 |
N/A |
$19,163.24 |
|
Decima LLC |
$23,590.05 |
N/A |
$23,590.05 |
|
DMC Consultants |
$35,632.35 |
N/A |
$35,632.35 |
|
LGC Global |
$42,423.50 |
N/A |
$42,423.50 |
**As the apparent low bidder, Moore Brothers Plumbing Heating & Cooling LLC. bid was evaluated first but was deemed non-responsive for failure to meet the minimum qualifications as published in the bid solicitation.
Decima LLC’s bid was the second lowest and included all required information and was deemed responsive and responsible. Therefore, it is recommended that Decima LLC be awarded the contract resulting from the RFB for DWS-982 in the amount of $1,356,453.50 and for a term of 528 calendar days. The bid tab, responsiveness evaluation, and the three bids were sent to the Field Services Division.
No equalization credits were included in the publication for bids or factored as a methodology for evaluating bid responses.
Decima LLC’s clearances expire on 1/20/27.
SUMMARY
A. Contract No.: 6008062 (DWS-982)
B. Contractor: Decima LLC
C. Contract Term: 528 calendar days after BOWC approval
D. Contract Amount: $1,356,453.50
E. Anticipated FY Breakdown: FY 26-27: $66,453.50
FY 27-28: $1,290,000
F. Funding Source: CIP Funded (100% EGLE reimbursable)
G. GL String: 5821-20243-497711-617900-900464-15802-0000-000000 - 100% Water
This proposed contract was presented to the BOWC Finance Committee on October 7, 2026. Per DWSD procurement protocol, Mayoral Review will also be obtained.