Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 2 for DWSD Contract 6006449 (PS-1785) with Mildred Morris, for As-Needed Accounts Payable Support Services; by adding $10,000.00, for a new total amended contract amount not-to-exceed of $60,000.00 and by adding four (4) months for a new expiration date of 10/31/25. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 18, 2025
Item No.: 2025-113
Proposed Amendment No. 2
Contract No.: 6006449 (PS-1785)
Contractor: Mildred Morris, 9206 Manistique St., Detroit, MI 48224
Current Contract Amount: $50,000.00
Proposed Amendment No. 2 Amount: $10,000.00
Proposed New Total Contract Amount: $60,000.00
Initial Contract Term: 7/1/24 - 6/30/25
Proposed Amended Contract Term: 7/1/25 - 10/31/25 (4 months)
Proposed New Contract Term: 7/1/24 - 10/31/25
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed Amendment No. 2 to Contract 6006449 (PS-1785)
To add funds and extend the term for as-needed Accounts Payable Support Services
Mildred Morris
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve Amendment No. 2 for DWSD Contract 6006449 (PS-1785) with Mildred Morris, for As-Needed Accounts Payable Support Services; by adding $10,000.00, for a new total amended contract amount not-to-exceed of $60,000.00 and by adding four (4) months for a new expiration date of 10/31/25. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
Mildred Morris is a former DWSD employee with extensive knowledge of the DWSD Accounts Payable process. In order to preserve the knowledge and transfer to current employees, a personal services contract is requested for Mildred Morris, for as-needed Accounts Payable Support Services. Her knowledge and experience will be invaluable during this period of transition.
DWSD Finance Department has requested as-needed Accounts Payable Support Services. Duties will include:
• processing construction contractor payments,
• complete year-end closing and accruals,
• assist in filling out auditor requests and answering questions,
• assist the AP Team with day-to-day work,
• complete AP process and procedures document,
• train AP Team to accomplish all these tasks and duties in the future, and
• perform any other related duties as they are assigned.
PROCUREMENT METHOD
DWSD Finance Department submitted the initial requisition #521689 which was approved on 6/13/24. Due to the nature of the work, the DWSD Procurement Division is requesting approval of this contract 6006449 with Mildred Morris for a total contract not-to-exceed amount of $40,000 and a term of one year.
Amendment 1 has been submitted through requisition #530819 which was approved on 2/6/25 for additional funds of $10,000.00 and a total contract not-to-exceed amount of $50,000.00 with no changes to the terms or conditions. Executive Letter approval signed 3/6/25.
Amendment 2 has been submitted through requisition #534141 which was approved on 4/22/25 for additional funds of $10,000.00 for a total not-to-exceed amount of $60,000.00 and an addition of 4 months for a new expiration date of 10/31/2025.
Mildred’s clearances expire on 6/17/25, and a formal contract document has been sent to the contractor for signature. Per procurement protocol, no additional approvals are required.
SUMMARY
A. Contract Number: 6006449 (PS-1785)
B. Contractor: Mildred Morris
C. Original Contract Term: 7/1/24 - 6/30/25
D. Proposed Amendment 2 Term: 7/1/25 - 10/31/25
E. Originial Contract Amount: $40,000.00
F. Amendment 1 Amount: $10,000.00
G. Proposed Amendment 2 Amount: $10,000.00
H. Proposed New Contract Amount: $60,000.00
I. Funding Source: O&M Funds
J. Projected Fiscal Year (FY) Expenditures: FY 25-26: $10,000.00
K. GL Strings:
5720-20169-484111-617903-900116-10790-0000-000000 - 47.1% Water
5820-20180-494111-617903-900116-15805-0000-000000 - 52.9% Sewer
This proposed contract was presented to the BOWC Finance Subcommittee on June 4, 2025. Per DWSD procurement protocol, no additional approvals are required.