Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007082 with Technology Digest Inc., for As-Needed GIS Support Services, for a total contract amount not-to-exceed $475,000.00 and a term of two (2) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of April 16, 2025
Item No. 2025-76
Contract No.: 6007082
Contractor: Technology Digest Inc., 11300 Rockville Pike, Rockville, MD 20852
Contract Amount: $475,000.00
Contract Term: Two (2) years
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007082
As-Needed GIS Support Services
Technology Digest Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007082 with Technology Digest Inc., for As-Needed GIS Support Services, for a total contract amount not-to-exceed $475,000.00 and a term of two (2) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The objective of the proposed contract is to provide Geographic Information System (GIS) services by creating mapping services to visualize different types and layers of data to see trends and monitor changes within an area, edit and transfer historical as-built digital information, as well as editing of the GIS database to provide updated information to Operations and Engineering groups as well as supporting inter-agency requests.
The department has an estimated 700 field book documents that the Consultant will work to perform quality assurance reviews before updating the DWSD GIS database. DWSD has updated its’ contract specifications for construction contractors to provide as-builds in GIS format, which also requires technical resources to review those GIS submittals as well as developing layers that DWSD can share with other agencies, such as City of Detroit Fire Department, Planning and Public Works. Work will be assigned by the DWSD Information Technology Team.
PROCUREMENT METHOD
This procurement was competitively solicited through a Request for Bids (RFB) per Requisition 529439, which was fully approved on 12/28/24. The RFB was advertised on the Michigan Inter-Governmental Trade Network (MITN) BidNet website for 30 calendar days (2/4/25 - 3/6/25). MITN published this opportunity to 2520 companies and 101 firms downloaded the bid package. Eight (8) bids were received:
|
Bidder |
Bid Total |
Equalizations |
Total |
|
Technology Digest Inc. |
$365,400 |
$0 |
$365,400 |
|
Anantics |
$408,200 |
$0 |
$408,200 |
|
My3Tech |
$441,000 |
$0 |
$441,000 |
|
Timmons Group |
$474,776 |
$0 |
$474,776 |
|
DLZ Michigan |
$694,000 |
$6,940 (DBB) |
$687,060 |
Bids from OCG Companies, eTech/360S2G and BPM Advisors were deemed non-responsible because the bids failed to meet minimum qualifications for the project.
The evaluation of the bids was based on the lowest bid price. As the apparent lowest equalized bidder, Technology Digest Inc., was evaluated and determined to be responsive. The bid tab, responsiveness evaluation, and Technology Digest Inc.’s bid was forwarded to the IT Division for review. Therefore, it is recommended that Technology Digest Inc. be awarded the contract resulting from RFB 529439 in the amount of $475,000.00. The difference between the bid total and the contract amount allows for a contingency for necessary, but currently unplanned, enhancements.
Technology Digest’s clearances expire 2/28/26. A formal contract document has been sent to the vendor for signature.
SUMMARY
A. Contract No.: 6007082
B. Contractor: Technology Digest Inc.
C. Anticipated Contract Term: 2 years
D. Contract Amount: $475,000.00
E. Anticipated FY Breakdown: FY 25-26: $75,000.00
FY 26-27: $200,000.00
FY 27-28: $200,000.00
F. Funding Source: O & M Funds
G. GL String: 5820-20179-493301-617400-000226-15805-0000-000000
- 62% Sewer
5720-20168-483301-617400-000205-10790-0000-000000 - 38% Water
This proposed contract was presented to the BOWC Finance Committee on April 2, 2025. Per DWSD procurement protocol, no additional approvals are required.