Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007295 to provide grounds maintenance services for a term of 5 years with Premier Group Associates LC not-to-exceed $259,186.24. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of July 17, 2025
Item No.: 2025-162
Contract No.: 6007295
Contractor: Premier Group Associates LC, 535 Griswold, Suite 1420, Detroit, MI 48226
Contract Amount: $259,186.24
Term: 8/21/1/25 - 8/20/30 (5 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contracts 6007295
To provide Grounds Maintenance
Premier Group Associates LC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007295 to provide grounds maintenance services for a term of 5 years with Premier Group Associates LC not-to-exceed $259,186.24. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Facilities Department is responsible for maintaining and improving the cleanliness and beautification of the outdoor premises of four DWSD locations by providing a clean, safe and healthy environment for all customers, staff and communities. The maintenance of the premises includes turf maintenance, mowing, edging and trimming, hedge and bush trimming, weed control of planting beds, turf areas, sidewalks and paved surfaces, litter/debris removal and disposal, Spring and Fall clean-up and other as needed grounds maintenance services authorized by DWSD for a five-year period. The four site locations are as follows:
• Central Services Facility, 6425 Huber, Detroit, MI 48211
• East Customer Service Center, 13303 E. McNichols, Detroit, MI 48205
• West Customer Service Center, 15600 W. Grand River, Detroit, MI 48227
• West Yard, 13401 West Outer Drive, Detroit, MI 48239
PROCUREMENT METHOD
The Facility Operations Department submitted Requisition # 534440 which was approved on 4/30/25. This contract was procured through Request for Bids (RFB) #534440 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) for 36 calendar days (5/9/25 - 6/13/25). MITN published the opportunity to 636 companies subscribe to the relevant NIGP code(s). Procurement also sent email notices to approximately 15 firms, 60 firms downloaded the bid package. A mandatory pre-bid conference was held on 5/14/25 and DWSD site tours were conducted for the four DWSD site locations on 5/19/25, 8 vendors attended all of the events which generated one responsive, responsible bidder, Premier Group Associates LC and one non-responsive, responsible bidder, DJ’s Landscaping Management. A no bid statement request was sent to 3 of the vendors that downloaded the bid package and attended all of the mandatory events, 1 response was returned.
The vendors are:
|
Vendor |
Location |
No Bid Statement Response |
|
Brightview Landscapes, LC |
Detroit, MI |
We wanted to bid on the property, but we ran out of time with respects to City of Detroit clearance, according to the RFB we need to have this clearance submitted with the proposal |
|
Detroit Grounds Crew |
Detroit, MI |
No response |
|
Twelve Rivers Land Management, LLC |
Monroe, MI |
No response |
The two bid responses received were:
|
Bidder |
Bid Price |
DBB or DRB Credit |
Equalized Credit |
Equalized Bid Price |
|
DJ’s Landscaping Management |
$608,285.40 |
N/A |
0% |
$608,285.40 |
|
Premier Group Associates LC |
$259,186.24 |
DBB,DRB,DBSB |
7% |
$241,043.20 |
Procurement published the Intent to Award on MITN 6/20/25 recommending Premier Group Associates, LC be awarded the DWSD Grounds Maintenance contract. However, DJ’s Landscaping Management requested a protest hearing which was denied by DWSD’s Board of Water Commissioners Finance Committee on 7/2/25. DWSD’s Board of Water Commissioners Finance Committee upheld Procurement’s recommendation to award Premier Group Associates LC the DWSD Grounds Maintenance contract.
Based on the information above, DWSD Procurement recommends the contract be awarded to Premier Group Associates LC with a total not-to-exceed amount of $259,186.24 for a five-year term.
Premier Group Associates LC clearances are pending approval. A formal contract document is not required.
SUMMARY
A. Contract No: 6007295
B. Contract Term: 8/21/2025 - 8/20/2030 (5 years)
C. Total Contract Amount: $259,186.24
D. Projected Fiscal Year (FY) Contract Expenditures:
FY 26-27: $44,730.52
FY 27-28: $51,837.24
FY 28-29: $51,837.24
FY 29-30: $51,837.24
FY 30-31: $51,837.24
FY 31-32: $7,106.76
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482421-622200-000209-10743-0000-000000 - 47.1%
5820-20178-492421-622200-000230-15962-0000-000000 - 52.9%
This proposed contract was presented to the BOWC at the Regular Meeting on July 16, 2025. Per the DWSD Procurement Policy, Mayoral Review approval will also be obtained.