Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007182 with Bob Maxey Lincoln and DWSD Contract 6007183 with Dealer Auto Parts Sales, for Ford / Motorcraft Parts; for a total combined contract amount not-to-exceed $144,091.05 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of June 18, 2025
Item No.: 2025-118
Combined Total Not-to-Exceed Amount of both Contracts: $144,091.05
Contact Term: 7/1/25 - 6/30/27 (2 years)
Contract No.: 6007182
Contractor: Bob Maxey Lincoln, 16901 Mack Ave., Detroit, MI 48224
Contract Amount: $7,214.00
Contract No.: 6007183
Contractor: Dealer Auto Parts Sales, 12355 Wormer, Redford, MI 48239
Contract Amount: $136,877.05
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contracts 6007182 and 6007183
Ford / Motorcraft Parts
Bob Maxey Lincoln and Dealer Auto Parts Sales
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007182 with Bob Maxey Lincoln and DWSD Contract 6007183 with Dealer Auto Parts Sales, for Ford / Motorcraft Parts; for a total combined contract amount not-to-exceed $144,091.05 and a term of two years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Auto Store is requesting the purchase and delivery of Ford OEM Parts and Motorcraft Parts on an as-needed basis for use by DWSD Fleet department. This contract will serve to replenish stock levels preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
These proposed contracts were initiated through requisition #531056 and was approved by budget on 2/13/25. It was competitively solicited through a Request for Bids (RFB) 531056 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 21 calendar days. MITN published this opportunity to over 200 companies and 39 firms downloaded the bid package. Three bids were received from Bob Maxey Ford, Bob Maxey Lincoln and Dealer Auto Parts Sales. All vendors were determined to be responsible and responsive. DWSD chose the lowest pricing per line item.
Bob Maxey Lincoln clearances expire on 4/26/26 and Dealer Auto Parts Sales clearances expire on 11/1/25. A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply.
SUMMARY
A. Contract No.: 6007182
B. Contractor: Bob Maxey Lincoln
C. Contract Amount: $7,214.00
D. Anticipated FY Spend: FY 25-26: $3607.00
FY 26-27: $3607.00
E. Contract No: 6007183
F. Contractor: Dealer Auto Parts Sales
G. Contract Amount: $136,877.05
H. Anticipated FY Spend: FY 25-26: $68,438.53
FY 26-27: $68,438.52
I. Contract Term: 7/1/25 - 6/30/27 (2 years)
J. Combined Total Contract Amount: $144,091.05
K. Funding Source: O&M Funds
L. GL String:
5720-00000-000000-150100-000000-00000-0000-000000 - 100% Water
These proposed contracts were presented to the BOWC Finance Committee on June 4, 2025. Per DWSD procurement protocol, no additional approvals are required.