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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007027 with EJ USA Inc. and DWSD Contract 6007028 with Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co. for Various Brass Items; for a combined total contract amount not-to-exceed $365,299.60 and a term of two years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of March 19, 2025
Item No.: 2025-54
Combined Total Not-to-Exceed Amount of both Contracts: $365,299.60
Contact Term: 4/1/25-3/31/27 (2 years)
Contract No.: 6007027
Vendor: EJ USA Inc., 301 Spring St., East Jordan, MI 49727
Contract Amount: $83,177.40
Contract No: 6007028
Vendor: Melmac Co, Inc. dba Motor City Pipe & Supply Co, 12389 Schaefer Hwy., Detroit, MI 48227
Contract Amount: $282,122.20
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007027 and Contract 6007028
Various Brass Items
EJ USA Inc. and Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007027 with EJ USA Inc. and DWSD Contract 6007028 with Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co. for Various Brass Items; for a combined total contract amount not-to-exceed $365,299.60 and a term of two years. The BOWC also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Warehouses stock various brass parts. Brass parts are used for water service connections for distribution mains, service lines and meters. This contract will serve to replenish stock levels preventing emergency spot buys and possible work stoppage.
PROCUREMENT METHOD
This contract was competitively solicited through a Request for Bids (RFB) #527680 and was advertised on the Michigan Inter-Governmental Trade Network (MITN) website for 22 calendar days. MITN published this opportunity to 135 companies and 36 firms downloaded the bid package. Four bids were received, see attached Bid Tab for the pricing summary.
• EJ USA, Inc.
• Etna Supply Company LLC
• Ferguson Water Works
• Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co.
Etna Supply Company LLC and Ferguson Water Works were unable to hold prices for the two-year term, thus both were deemed unresponsive. EJ USA Inc. and Melmac Co., Inc. d/b/a Motor City Pipe & Supply have been both evaluated and determined to be the lowest equalized responsive and responsible bidders.
EJ USA Inc clearances expire 1/29/26 and Melmac Co., Inc. d/b/a Motor City Pipe & Supply’s clearances expire 11/26/25. A formal contract document is not required per DWSD procurement Standard Terms & Conditions apply.
SUMMARY
A. Company EJ USA, Inc.
B. Contract No: 6007027
C. Contract Term: 4/1/25-3/31/27 (2 years)
D. Contract Amount: $83,177.40
E. Anticipated FY Spend: FY 25-26: $10,397.18
FY 26-27: $41,588.70
FY 27-28: $31,191.52
F. Company: Melmac Co., Inc. d/b/a Motor City Pipe & Supply Co.
G. Contract No: 6007028
H. Contract Term: 4/1/23-3/31/27 (2 years)
I. Contract Amount: $282,122.20
J. Anticipated FY Spend: FY 25-26: $35,265.27
FY 26-27: $141,061.10
FY 27-28: $105,795.83
K. Funding Source: O&M Funds
L. GL String:
5720-00000-000000-150100-000000-00000-0000-000000- 100% Water
This proposed contract was presented to the BOWC Finance Committee on March 5, 2025. Per DWSD procurement protocol, no additional approvals are required.