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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005661 utilizing the COPRO+ Cooperative Contract # 37-22-092 with Pipetek Infrastructure Services, Inc for Catch Basin Cleaning Services for a total contract amount not-to-exceed $2,500,000.00 and a term of two years and six months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of September 20, 2023
Item No. 2023-203
Contract No. 6005661
Contractor: Pipetek Infrastructure Services, Inc, 15155 Fogg Street, Plymouth, MI 48170
Contract Amount: $2,500,000.00
Contract Term: 10/1/23 - 4/19/26 (2.6 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6004557
Sewer & Catch Basin Cleaning, Inspections and Maintenance Services in Detroit
Pipetek Infrastructure Services, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6005661 utilizing the COPRO+ Cooperative Contract # 37-22-092 with Pipetek Infrastructure Services, Inc for Catch Basin Cleaning Services for a total contract amount not-to-exceed $2,500,000.00 and a term of two years and six months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The purpose of this service contract is to provide jetter vac services, CCTV inspection, qualified personnel and related equipment on an as-needed basis to support the Maintenance and Repair Operations Team. DWSD experiences blocked sewers and catch basins due to intense rainfall over short periods of time. This demand increases the workload on DWSD maintenance crews and requires contractor assistance to quickly resolve customer issues. The contracted resources and equipment will be available 24/7 and must respond to DWSD requests within 24 hours.
The sewer/catch basin cleaning shall include cleaning the catch basin/sewer sump/well of all dirt/debris or sludge and vacuuming the debris/sludge.
The contractor is required to:
• Transport and dispose the debris/sludge to a designated location at the DWSD field operations centers.
• Remove any sludge/debris of each identified up-sewer through the manhole and remove any sludge/debris.
• Inspect 30 linear feet of each catch basin lead, through the catch basin trap, to determine whether the catch basin is properly flowing after cleaning.
• Perform water flow tests required after each catch basin cleaning
• Provide CCTV inspections and determination of the type and condition of each catch basin/sewer.
• Provide updates including:
§ Work performed
§ Work order status
§ Upload pictures directly into CityWorks via mobile devices
PROCUREMENT METHOD
The purposed contract was initiated through Requisition #510332, which was approved by Budget on 8/30/23. The DWSD Procurement Policy allows for participation in cooperative purchasing agreements from other public purchasing consortiums for competitively solicited contracts. Wayne County, through the Michigan Association of Counties (MAC) COPRO+, issued a request for bids for catch basin services and was awarded based on the lowest cost. The contract term is through April 19, 2026, for a term of 2.6 years, with an option for two (2) year extensions. At this time, DWSD is only asking for authorization through April 19, 2026, and will submit additional requests to the BOWC for each renewal option exercised by Wayne County, through the Michigan Association of Counties (MAC) COPRO+.
Prior to utilizing a cooperative contract, the DWSD Procurement Policy requires Detroit Based Businesses (DBB) and Detroit Resident Businesses (DRB) be provided an exclusive opportunity to submit a bid that is equal to or less than the price of the cooperative purchase agreement, provided the DBB or DRB will meet or exceed all terms and conditions of the cooperative agreement. To ensure compliance, DWSD Procurement issued an Invitation to Respond (ITR) on the MITN website from 8/28/23 - 9/1/23 (5 days). The ITR opportunity was advertised to 683 companies subscribing to the relevant NIGP code(s). The ITR was viewed and downloaded by 77 companies. The ITR yielded (3) responses, of which (2) bids were received. One bid was from a supplier who was not a registered City of Detroit vendor or Detroit Certified. The other bid was from a Detroit Certified vendor; however, their pricing did not match the cooperative pricing and the vendor indicated they do not agree with the pricing terms or scope of the cooperative agreement.
Thus, Procurement is recommending the Catch Basin Cleaning contract be awarded to Pipetek Infrastructure Services, LLC.
Pipetek’s clearances expire 1/26/24 and the Standard Terms & Conditions will be utilized.
SUMMARY
A. Contract No.: 6005661
B. Contractor: Pipetek Infrastructure Services, Inc
C. Contract Term: 10/1/23 - 4/19/26
D. Contract Amount: $2,500,000.00
E. Anticipated FY Breakdown: FY 23-24: $1,000,000.00
FY 24-25: $1,000,000.00
FY 25-26: $500,000.00
F. Funding Source: O&M Funds
G. GL String: 5820-20178-492431-617900-000230-15826-0000-000000
- 100% Sewer
This contract was presented to the BOWC Finance Subcommittee on September 6, 2023. Per DWSD procurement protocol, Mayoral Review will also be obtained.