Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005746 with Morgan Site Services, Inc. aka Morgan Engineering Systems, Inc. a Piggyback Contract of CoD #6005286, for As-Needed Crane & Hoist Maintenance, Service, Parts and Repairs, for a total contract amount not-to-exceed $100,000.00 and a term of 3 years and 6 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of October 18, 2023
Item No.: 2023-214
Contract No: 6005746
Contractor: Morgan Site Services, Inc. aka Morgan Engineering Systems, Inc.
Address: 1049 S. Mahoning Ave., Alliance, OH 44601
Total Contract Amount: $100,000.00
Contract Term: 11/1/23 - 5/31/27
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract No. 6005746
Crane & Hoist maintenance, service, parts and repair for all DWSD facilities
Morgan Site Services, Inc.
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract No. 6005746 with Morgan Site Services, Inc. aka Morgan Engineering Systems, Inc. for As-Needed Crane & Hoist Maintenance, Service, Parts and Repairs, for a total contract amount not-to-exceed $100,000.00 and a term of 3 years and 6 months. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The Facilities department is responsible for the maintenance and repairs for all Detroit Water and Sewerage Department facilities. Three of the five facilities have cranes and hoists that are essential for daily operations. Overhead cranes/hoists are a basic and versatile piece of equipment used in the warehouse to aid workers in the handling and moving of large or heavy loads.
OSHA sets many strict rules for cranes and hoists. ANSI also has regulations that expand and clarify the OSHA regulations. An inspection program needs to follow OSHA, ANSI and the crane manufacturers standards as they pertain to overhead cranes and hoists. Overhead cranes & hoists should be inspected regularly and maintained not just for optimal life, but for the safety of the crane operator and people in the area around the crane. Maintaining wear parts in lifting equipment helps elevate costly breakdowns, unsafe working conditions, or even injury to a worker.
A preventative maintenance program will include inspections to examine critical components of the cranes/hoists and determine the extent of wear, deterioration or malfunction. The annual inspections, required by OSHA/MIOSHSA, for the cranes/hoists and accessory equipment, will be completed. The preventative maintenance, repair and service program allows DWSD to maximize the productivity of uptime and minimize the cost of downtime.
PROCUREMENT METHOD
This Contract was initiated through requisition #511785 which was approved by Budget on 9/22/23. DWSD Facilities team is requesting to piggyback on an existing City of Detroit contract No. 6005286. The Office of Contracting and Procurement issued Request for Bids (RFB) #182993 for crane & hoist maintenance, service, parts and repairs 11/30/22. The only bidder, Morgan Site Services, Inc., was approved by City Council on 7/18/23 and Post FRC on 6/8/23. The contract will expire on 5/31/27.
DWSD Procurement has confirmed that the vendor has agreed to the request to piggyback off the City’s contract and also confirmed that the DWSD work will not significantly change, alter or remove from their ability to provide services to the City of Detroit. A formal contract document has been sent to Morgan Site Services Inc. for signature and will be returned to DWSD. The vendor’s insurance is current, clearances are approved and expire on 12/21/23.
SUMMARY
A. Contract Number: 6005746
B. Contractor: Morgan Site Services, Inc. aka Morgan Engineering Systems, Inc.
C. Contract Term: 11/1/23 - 5/31/27
D. Contract Amount: $100,000.00
E. Funding Source: O&M Funds
F. GL Strings:
5720-20167-482421-617900-000209-10731-0000-000000 - 47.1% Water
5820-20178-492421-617900-000230-15956-0000-000000 - 52.9% Sewer
G. Projected Fiscal Year (FY) Contract Expenditures:
FY 23-24: $20,000
FY 24-25: $30,000
FY 25-26: $30,000
FY 26-27: $20,000
This contract was presented to the BOWC Finance Committee on October 4, 2023. Per the DWSD Procurement Policy, Mayoral review will also be obtained.