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The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve three (3) DWSD Contracts 6003702 (Somat Engineering, Inc.), 6003703 (Orchard, Hiltz & McCliment dba OHM Advisors) and 6003704 (to The Mannik Smith Group, Inc. ) for as-needed Engineering design services for DWSD construction design services (Project CS-1921) for a combined total amount not-to-exceed $6,000,000 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
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Agenda of July 21, 2021
Item No. 21-0530
Note: This is a multi-award contract.
Contract 1 of 3
Contract No. 6003702 (Project No. CS-1921A)
Contractor: Somat Engineering, Inc. (DBB)
Address: 3031 West Grand Boulevard, Suite 228, Detroit, MI 48202
Contract Amount: Combined not-to-exceed amount of $6,000,000 with anticipated spend of $2,000,000
Contract Term: 8/16/21 - 8/15/24 (3 years)
________________________________
Contract 2 of 3
Contract No. 6003703 (Project No. CS-1921B)
Contractor: Orchard, Hiltz & McCliment dba OHM Advisors (DBB)
Address: 1145 Griswold, Suite 200, Detroit, MI 48226
Contract Amount: Combined not-to-exceed amount of $6,000,000, with anticipated spend of $2,000,000
Contract Term: 8/16/21 - 8/15/24 (3 years)
________________________________
Contract 3 of 3
Contract No. 6003704 (Project No. CS-1921C)
Contractor: The Mannik Smith Group, Inc. (DBB)
Address: 3031 West Grand Boulevard, Suite 228, Detroit, MI 48202
Contract Amount: Combined not-to-exceed amount of $6,000,000, with anticipated spend of $2,000,000
Contract Term: 8/16/21 - 8/15/24 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Detroit Water and Sewerage Department
RE: Proposed DWSD Contract Nos. 6003702, 6003703, 6003704 (Project No. CS-1921)
As-Needed Design Services
MOTION
Upon recommendation of Mamata Burgi, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department, authorizes the Director to approve three (3) DWSD Contracts 6003702 (Somat Engineering, Inc.), 6003703 (Orchard, Hiltz & McCliment dba OHM Advisors) and 6003704 (to The Mannik Smith Group, Inc. ) for as-needed Engineering design services for DWSD construction design services (Project CS-1921) for a combined total amount not-to-exceed $6,000,000 and a term of three (3) years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
DWSD Engineering Division uses engineering and design services on water and sewer Capital Improvement Projects that includes civil, structural, architectural, geotechnical, hydraulics, GIS, and other services as identified in the individual Task Orders. The DWSD Engineering division estimates an equal split of work between the 3 contracts and so, estimates $2 million for each contract but reserves the right to move funds around as needed within the combined not-to-exceed amount of $6,000,000.
PROCUREMENT METHOD
The three contracts were competitively solicited and procured through a single Request for Proposals (RFP) per Requisition #484244, which was approved on 10/4/20. The RFP was advertised on the Michigan Inter-Governmental Trade Network (MITN) / BidNet website from 11/20/20 - 12/23/20 (33 calendar days). MITN published this opportunity to 443 companies and 120 firms downloaded the proposal package.
Seven proposals were received and were all deemed responsive. The Evaluation Committee was comprised of the Finance Asset Manager, the Operations Asset Manager, and an Engineer from Field Services & Engineering. Evaluations and scoring were based on the following criteria:
• Experience & Qualifications
• Ability to Perform the Work
• Staff Experience
• Local Economic Development
• Bona Fide Detroit Resident Participation
• Pricing - Hourly Rates
Each member of the Evaluation Committee independently reviewed and evaluated the proposals based on the criteria listed above and in accordance with DWSD policy. First, Evaluators scored the technical proposals, followed by the scoring of the pricing proposals. The final scores are as follows:
|
Rank |
Proposer |
Score |
Equalizations |
Average Hourly Rate |
|
1 |
Somat Engineering |
2,867.63 |
DBB |
$145.75 |
|
2 |
OHM Advisors |
2,828.26 |
DBB |
$124.03 |
|
3 |
The Mannik Smith Group |
2,713.00 |
DBB |
$160.30 |
|
4 |
Wade Trim |
2,712.18 |
DBB |
$123.10 |
|
5 |
FK Engineering |
2,428.00 |
N/A |
$121.35 |
|
6 |
Gieffels Webster Engineers, Inc. |
2,246.65 |
DBB |
$144.96 |
|
7 |
Applied Science, Inc. |
1,680.00 |
N/A |
$114.85 |
The Evaluation Committee recommended the three (3) highest ranked Proposers enter into negotiations with the intent to award multiple contracts. Negotiations were completed successfully with all three firms.
1. Somat Engineering, Inc. (CS-1921a) is the first highest ranking Proposer and is a certified DBB. Somat will be utilizing the following subcontractors:
• Burns & McDonnell - Lead sewer Engineering and Design services
• CDM Smith - Engineering and design services for Sewer Rehab, Hydraulic Modeling, Environmental and Green Infrastructure
• Spalding DeDecker (DBB) - Surveying and GIS services
Somat’s clearances expire on 12/18/21 and the formal contract document is routing for signatures.
2. Orchard, Hiltz & McCliment dba OHM Advisors (CS-1921b) is the second highest ranking Proposer and is also a certified DBB. OHM will be utilizing the following subcontractors, which are also certified DBB’s:
• Onyx Enterprise (DBB, Detroit Small Business, Minority Owned & Woman Owned) - Quality Control Engineer & Outreach, Utility Investigations, CADD Technician
• Testing Engineers & Consultants, Inc. (DBB & Woman Owned) - Soil Borings / Drillings
• WSP Michigan, Inc. (DBB) - Designer
OHM Advisors’ clearances expire on 6/11/22 and the formal contract document is routing for signatures.
3. The Mannik Smith Group, Inc. (CS-1921c) is the third highest ranking Proposer and is a certified DBB. Mannik Smith will be utilizing the following subcontractors:
• HDR Michigan, Inc. - Architect, Engineering and Design services
Mannik Smith is working with City of Detroit Treasury to obtain approved clearances and the formal contract document is routing for signatures. The contract will not be executed until approved clearances are obtained.
At no time shall the combined total not-to-exceed amount of these three contracts exceed $6,000,000. All proposed funding changes above $6,000,000 will be brought before the BOWC for approval.
SUMMARY
Contract 1 of 3
A. Contract No.: 6003702 (1 of 3)
B. Project No.: CS-1921a
C. Contractor: Somat Engineering, Inc.
D. Contract Term: 8/16/21 - 8/15/24 (3 years)
E. Contract Amount: a combined NTE of $6,000,000
F. Fiscal Year Breakdown: Based on the usage of $2,000,000
FY 21-22: $611,111.11
FY 22-23: $666,666.67
FY 23-24: $666,666.67
FY 24-25: $ 55,555.55
G. Funding Source: I&E Funds
H. GL Strings: 5721-20244-487711-617900-900331-30129-0000-000000 - 50% Water 5821-20243-497711-617900-900332-30129-0000-000000 - 50% Sewer
________________________________
Contract 2 of 3
A. Contract No.: 6003703 (2 of 3)
B. Project No.: CS-1921b
C. Contractor: Orchard, Hiltz & McCliment dba OHM Advisors
D. Contract Term: 8/16/21 - 8/15/24 (3 years)
E. Contract Amount: a combined NTE of $6,000,000
F. Fiscal Year Breakdown: Based on the usage of $2,000,000
FY 21-22: $611,111.11
FY 22-23: $666,666.67
FY 23-24: $666,666.67
FY 24-25: $ 55,555.55
G. Funding Source: I&E Funds
H. GL Strings: 5721-20244-487711-617900-900331-30129-0000-000000 - 50% Water
5821-20243-497711-617900-900332-30129-0000-000000 - 50% Sewer
________________________________
Contract 3 of 3
A. Contract No.: 6003704 (3 of 3)
B. Project No.: CS-1921c
C. Contractor: The Mannik Smith Group, Inc.
D. Contract Term: 8/16/21 - 8/15/24 (3 years)
E. Contract Amount: a combined NTE of $6,000,000
I. Fiscal Year Breakdown: Based on the usage of $2,000,000
FY 21-22: $611,111.11
FY 22-23: $666,666.67
FY 23-24: $666,666.67
FY 24-25: $ 55,555.55
F. Funding Source: I&E Funds
G. GL Strings: 5721-20244-487711-617900-900331-30129-0000-000000 - 50% Water
5821-20243-497711-617900-900332-30129-0000-000000 - 50% Sewer
These three proposed contracts were presented to the DWSD Finance Committee on July 7, 2021. Per the DWSD procurement protocol, Mayoral review will also be obtained.