Title
The Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007024 with Detroit Grounds Crew LLC, for Tree Trimming/Shrub Removal; for a total contract amount not-to-exceed $450,000.00 and a term of 3 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
Body
Agenda of March 19, 2025
Item No.: 2025-53
Contract No.: 6007024
Contractor: Detroit Grounds Crew LLC (DBB,DHB,DSB,MBE)
Address: 4101 Barham, Detroit, MI 48224
Contract Amount: $450,000.00
Contract Term: 3/28/25-3/27/28 (3 years)
TO: The Honorable
Board of Water Commissioners
City of Detroit, Michigan
FROM: Gary Brown, Director
Water and Sewerage Department
RE: Proposed DWSD Contract 6007024
Tree Trimming/Shrub Removal
Detroit Grounds Crew LLC
MOTION
Upon recommendation of Marqaicha Welch, Procurement Manager, the Board of Water Commissioners for the City of Detroit, Water and Sewerage Department authorizes the Director to approve DWSD Contract 6007024 with Detroit Grounds Crew LLC, for Tree Trimming/Shrub Removal; for a total contract amount not-to-exceed $450,000.00 and a term of 3 years. This also authorizes the Director to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND / JUSTIFICATION
The DWSD Field Services Division uses an as-needed emergency tree and shrub trimming services contract for eliminating unsafe conditions within the City of Detroit for the purpose of maintaining watercourse flow and reducing the potential for damage to property amenities (e.g. utility lines, signage, fencing, etc.). The contractor is required to respond to requests for services within one hour of notice by DWSD and is responsible for the removal of all tree trunks, stumps, limbs, twigs, sawdust and chips and ensuring that the streets, sidewalks and all other areas are clean and free of debris generated through the tree and stump removal process.
This contract will replace the current as-needed emergency tree and shrub trimming services contract.
PROCUREMENT METHOD
Requisition #522986 for tree removal services was approved on 7/16/24. It was competitively solicited as RFB #522986 on the BidNet Michigan Inter-Governmental Trade Network (MITN) website for 24 calendar days. MITN published this opportunity to 702 companies subscribing to the relevant NIGP codes(s) and 66 firms downloaded the RFB package. Five bids were received but only 2 were deemed responsible and responsive.
• Detroit Grounds Crew LLC (DBB,DHB,DSB,MBE)
• Gray’s Outdoor Services
• Limb Walkers tree & Snow
• Preserve Detroit
• Rosy Brothers
See attached bid tabulation for additional information
Evaluation and recommendation for the award is based on the lowest total pricing for estimated quantities for three years. Detroit Grounds Crew LLC. has submitted all required forms and documents as listed in the RFB. They have current approved clearances that expire on 4/2/25 and have been deemed responsive & responsible
Therefore, DWSD Procurement recommends the contract be awarded to Detroit Grounds Crew LLC for a term of 3 years with a contract not-to-exceed amount of $450,000.00. Per this solicitation’s terms & conditions, a formal contract document is not required.
SUMMARY
A. Contract No: 6007024
B. Contractor: Detroit Grounds Crew LLC
C. Contract Term: 3/28/25-3/27/28 (3 years)
D. Total Contract Amount: $450,000.00
E. Projected FY Expenditures:
FY 25-26: $37,500.00
FY 26-27: $150,000.00
FY 27-28: $150,000.00
FY 28-29: $112,500.00
F. Funding Source: O&M Funds
G. GL String:
5720-20167-482431-617900-000209-10680-0000-000000 - 50.5% (Water)
5820-20178-492431-617900-000230-15826-0000-000000 - 49.5% (Sewer)
This proposed contract was presented to the BOWC Finance Committee on March 5, 2025. Per DWSD procurement protocol, Mayoral Review approval will also be obtained.